Payroll and Accounts Payable Specialist

The Job/What You’ll Do:

The Payroll and Accounts Payable Specialist provides critical support to the Finance team to ensure the successful coordination of finance-related activities across departments. The primary responsibilities of this position include accounts payable processing, employee expense reimbursements, and general accounting support, with additional responsibilities related to supporting payroll activities. The Finance Specialist works under the direction of the Manager of Accounts Payable & Payroll and collaborates with Finance, Human Resources, employees, vendors, and service providers to ensure accurate and timely completion of assigned responsibilities.

Responsibilities:

• Gather all necessary supporting documentation (i.e., approvals, invoices, receipts, etc.) to process and pay accounts payable invoices.
• Review invoices for accuracy, reasonableness, appropriate coding, and required approvals in compliance with existing policies and procedures.
• Process accounts payable invoices and ensure timely and accurate payments to vendors.
• Research and resolve discrepancies, payment issues, vendor credits, and other accounts payable matters through effective communication with internal departments and vendors.
• Process employee expense reimbursement requests and credit card expense reports, ensuring appropriate documentation and approvals are obtained.
• Assist the accounting team with data entry, account reconciliations, journal entry support, and other routine accounting activities.
• Prepare necessary documentation to support the preparation of bi-weekly and monthly journal entries and the monthly financial statements.
• In collaboration with the Manager of Accounts Payable & Payroll and Human Resources representatives, assist with the review and preparation of information required for bi-weekly payroll and other payroll-related processes.
• Assist with reviewing payroll reports and identifying discrepancies or items requiring additional review.
• Assist with payroll adjustments and changes to payroll deductions as needed.
• Assist with the processing of Federal and State levies, Child Support payments, Writs of Garnishment, and other payroll-related transactions.
• Facilitate the transmission of 401(k) and other employee contributions as directed.
• Generate system-related reports and collaborate with Finance and Human Resources representatives to support the timely and accurate payment of benefit plan premiums.
• Assist with the collection, review, and maintenance of payroll files and records, both electronically and in hard copy.
• Assist with the distribution of W-2 forms and other year-end payroll-related activities.
• Generate required reports and gather supporting documentation for the annual Workers' Compensation audit.
• Communicate effectively across different levels and departments within the organization, as well as with vendors and service provider representatives, to resolve outstanding issues.
• Demonstrates initiative, curiosity, precision, and timeliness in the completion of required tasks and responsibilities.
• Maintains confidentiality when handling financial, payroll, employee, and vendor information.
• Performs other duties as assigned.

Knowledge, Skills, Abilities: 

• Accounts Payable; Basic Accounting Principles; Accrual-Basis Accounting; Bookkeeping; Working Knowledge of Payroll Processes; Strong Financial Acumen; Strong verbal and written communication skills; Ability to analyze financial information and identify discrepancies; Ability to effectively communicate and resolve payment and financial issues; Proficiency in Microsoft Excel and various accounting and financial software programs; Ability to maintain confidentiality; Strong organizational and time-management skills; Keen attention to detail; Ability to prioritize and meet deadlines; Ability to work independently and collaboratively across departments; Willingness to learn and develop additional knowledge of payroll and accounting processes.

• Ability to act professionally and maintains appropriate boundaries with clients and staff.
• Ability to report as scheduled to work, meetings, training, and job-related activities prepared and as scheduled.
• Ability to consistently demonstrate compassion and meet people with compassion; Effort, every interaction deserves my best effort; and Ownership, which drives the company's success.
• Maintains an open and accepting mindset by being an active learner, participating in discussions with others, trying new approaches and ideas, and being self-aware and self-reflective for continual personal, professional and leadership growth.

Education & Experience:

• 3-5 years of experience in field, Required 
• APA Certification, Preferred
• Associates Degree in Accounting, Finance, or related field, Required 

The candidate's applicable education and experience will determine where a candidate falls in the position range.

Working Conditions:

While performing the job duties in the office or at a home office, the employee is frequently required to stand, walk, sit, and use hands; they must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.  Exposure to noise typical with office operations.  Ability to hear and speak. Employees must maintain a stable and secure private home internet with a minimum of 50Mbps download and 5Mbps upload, and an average jitter less than 20% of latency. https://speed.cloudflare.com/

Who We Are & What We Offer:

Solari is an award-winning nonprofit that operates a 24/7 crisis line serving statewide in Arizona, Oklahoma and Colorado. Our mission is to Inspire Hope through our talented and compassionate staff.

Since 2007, Solari has been providing crisis contact center services and in that short time has helped thousands of individuals and families connect to the help they need. Additionally, in that short timeframe, Solari has grown to expand services to a peer-run Warm Line, Serious Mental Illness (SMI) determinations, mobile team dispatches, crisis transportation services, emergency room-based assessments, Department of Child Safety (DCS) rapid response and crisis stabilization services, telephone follow-up to those who need it, tragedy support lines and other in-kind services to the community.

• Friendly work environment
• Generous paid time off (PTO)
• Health benefits (Medical/Dental/Vision) that start the first of the month following the hire date
• Competitive compensation
• Convenient office locations and Hybrid Schedule
• On-site fitness room free to all employees (Tempe Office)
• Basic Life Insurance
• Voluntary Life, Spouse, Child Insurance
• Critical Illness w/free dependents
• Critical Illness Spouse
• Short Term & Long Term Disability- Starts first of the month after 90 days of employment
• 401K & 401K Roth - Starts first of the month after 90 days of employment
• United Pet Care
• LifeLock for identity theft
• LYRA EAP Program- 25 free sessions for mental health per family member

Solari is proud to be an equal opportunity employer and does not unlawfully discriminate against any employee or applicant for employee per applicable federal, state, and local laws. At Solari, a diverse mix of highly talented, innovative, and dedicated people come together to make a lifetime impact on each of our Client's lives. All qualified applicants will receive equal consideration for employment.

We are focused on equality and believe deeply in diversity of race, color, ancestry, age, veteran status, marital status, creed, religion, sex, gender, gender identity, sexual orientation, ethnicity, national origin, and other legally protected group status.