School Front Office Administrative Assistant

Celebrate the Children School in Denville, New Jersey is pleased to announce that we have an immediate opening for a full-time School Front Office Administrative Assistant for the 2026-2027 School Year. This role will be a 12-month position with the hours being 8:00am-4:00pm during the school year (September through June) and 8:00am-3:00pm in the summer (July and August).

Job Function

To provide administrative support to the Vice Principal, Administration, and the operations of the school. In addition, use skills to maintain a professional, safe, and organized work environment.

Responsibilities

• Maintain the highest level of work ethic and adherence to school policies, procedures, and objectives.
• Maintain the highest level of confidentiality. Does not communicate confidential employee/student information to others.
• Provide general support to Vice Principal, Administration, and school staff as requested.
• Responsible for greeting visitors and ensuring they have proper identification to enter the building.
• Provide visitors with any amenities required and notify staff of their arrival in a professional manner.
• Responsible for maintaining an organized, clean, and neat front office and lobby area. Ensure all paperwork is organized, easily located, and digitized when appropriate.
• Responsible for triaging and forwarding all calls in a professional manner and forwarding to the appropriate party in a timely manner or taking messages as needed.
• Responsible for organizing and maintaining daily staff and student attendance and assisting with coverage.
• Scan and send a copy of the daily attendance sheet to HR.
• Responsible for copying and distributing memos, letters, field trip permission slips, etc. in collaboration with administration and teachers for both staff and students.
• Assist parents in the use of the parent portal for document use.
• Responsible for maintaining sign-in procedures and compliance with the Raptor system.
• Performs other duties within the scope of his/her employment assisting staff with room reservations, managing school-wide calendar and Vice Principal calendar.
• Responsible for fire-drill attendance.
• First responder in missing student procedure.
• Collaborates with environmental services staff to prepare for special events.
• Send staff-wide emails with permission from administration.
• Maintains paperwork Business Office.
• Disseminates forms to the proper administration for signature.
• Responsible for processing and documenting staff time off requests through the ADP system. 
• Performs other duties within the scope of his/her employment as may be assigned.

Qualifications

• High School Diploma is required
• Ability to manage and prioritize multiple projects, activities, and tasks simultaneously.
• Ability to work towards implementing solutions in a high-paced environment.
• Highly developed verbal and written communication skills with the ability to type at minimum 50wpm and be detail oriented.
• Extensive computer and software skills, Google Workspace knowledge is required.
• Knowledge of principles and practices of basic office management required.
• Two years previous experience in a school setting preferred but not required.

Physical Demands & Work Environment

This position is primarily performed at the front desk in an indoor school office environment and requires frequent use of computers, telephones, walkies/vocera communication devices, and standard office equipment. Responsibilities may involve prolonged periods of sitting, occasional standing, bending, reaching, lifting, and other physical activities associated with general office duties.

Benefits

• Competitive Salary
  
• Medical/Dental/Vision Insurance 
• Life Insurance
• Flexible Spending Account
• Tuition Reimbursement
• Long Term Disability Insurance
• 401(k) Plan with Employer Match
• Ongoing training and opportunities for growth within the organization.

Celebrate the Children is an Equal Employment Opportunity Employer (EEOE), M/F/V/D, in accordance with applicable local, state, and federal laws.

A salary range is provided in accordance with New Jersey pay transparency laws. Final compensation is determined through consideration of relevant years of experience and educational qualifications, subject to applicable New Jersey Department of Education requirements and the discretion of Celebrate the Children's Board of Directors. The advertised salary reflects a 12-month contracted position.

Please be sure to check your spam or junk folder for emails from CelebratetheChildrenInc.HR@adp as some email providers may filter our correspondence.

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