Accountant II

The Department of State Police is seeking a dynamic applicant who will be responsible for general business activities related to billing, payments, and purchasing of services and commodities for State Police activities. The ideal candidate will be detail-oriented, able to multi-task, and be proficient in all Microsoft Office applications, as well as have experience working with the Commonwealth’s Mosaic financial management system.

The incumbent will review and process assigned billing, receivables, and/or payment financial transactions in Mosaic; maintain tracking spreadsheets for invoices and payments processed; and communicate with detailed offices, customers, vendors, and assigned units to resolve billing and payment discrepancies. The incumbent will also respond to billing and payment questions in a timely manner, create, update customer information in MMARS as necessary - VCC, VCM and CACT and maintain electronic and paper filing systems for all related billings, receivables, payments, vendor invoices, and correspondence.

The responsibilities include, but are not limited to, processing and depositing details and sweep account checks, performing account reconciliations, assisting in the development and monitoring of internal controls and policies and procedures, running Commonwealth Information Warehouse reports for data analysis, and analyzing historical and projected patterns to make recommendations or take appropriate action to manage billing and spending.

Additional Duties:

• Maintain electronic and paper filing systems for all related billings, receivables, payments, vendor invoices, and correspondence.
• Perform account reconciliations.
• Assist in developing, monitoring and adherence to internal controls and policies and procedures relevant to grants, revenue, accounts payables, purchasing, billing and receivable, and related financial activities.
• Run Commonwealth Information Warehouse reports for data analysis.
• Analyze historical and projected patterns to make recommendations or take appropriate action to manage billing and spending.
• Ensure Commonwealth Payment Policies are followed, maximizing the return of Prompt Pay Discounts and less than 45-day bill paying statistics.
• Perform all other related duties as requested.
• Process/deposit detail and sweep checks on site with some deposits that may need to be brought to bank.
• Follow up with customers who are delinquent on payments.