Administrative Secretary II - D Troop

The Department of State Police is seeking an Administrative Secretary II for both the Dartmouth and Bourne barracks, who will perform and coordinate a variety of administrative services for the D Troop Commander and staff.  The various administrative services include the areas of administration, staffing and operations.

Duties of this role include but are not limited to:

• Independently perform, coordinate, and monitor all administrative and secretarial duties for the Station Commander/Head of the D Troop Substation D-3, inclusive of upholding the confidential and sensitive nature of same. Duties are inclusive of composing/typing independently and through dictation, for signature of Station Commander, and copying, forwarding, mailing memorandum. Correspondence is checked for accuracy, ensuring proper grammar, punctuation, spelling, and format.

• Maintain files and records such as correspondence, confidential records, call logs.

• Schedule meetings for the Station Commander with various Law Enforcement Officials, Civic Groups, Departmental Personnel, etc.

• Screening visitors and phone calls, responding to inquiries made by the general public, etc. for the Station Commander.

• Provide clerical and administrative support to the Station Commander of Dartmouth and other Uniform Branch employees as directed.

• Develop and maintain rosters, lists and reports as well as any other information requested by the Station Commanders and Troop Headquarters personnel.

• Research through various databases: Report Repository, RAMS Reports, contact with reporting officer, etc., enter, and manage/submit data into the Federal Bureau of Investigations' National Incident-Based Reporting System (NIBRS) via Sidearm. This includes detailed data about the characteristics of criminal incidents, inclusive of a vast array of offenses, types and amount of property lost, demographic information relative to victims, offenders and persons arrested, types of weapons used (if any). Reports discrepancies in reporting or report writing skills to the Station Commander for corrections by new RTT personnel on "break-in", as well as seasoned officers.

• Post, create and maintain rosters (Bid Cycle), and all paperwork relative to same, IE: 56 Day Bid, Address & Telephone Roster, Seniority Lists, etc. using spreadsheets, adhering to policy and procedure.

• Generate printouts and posts daily personnel orders/station reports and related memos.

• Prepare and maintain related files for new Recruit Training Troop Troopers upon break-in.

• Receive and process troop mail, including intra-agency. Order supplies, oversee proper working order for office equipment; IE: computers, fax, photocopier, printers, etc.

• Keep accurate records of barracks' equipment; IE: cruisers, lidars, stop sticks, stingers, shotguns, rifles, PBT, BT, MOT's, BWC's, defibrillators, etc, using spreadsheets, ensuring accuracy and all are up to date.

• Prepare and submit Master Vacation.

• Update files for Driver license, Firearm ID's and training certificates for barrack's staff.

• Assist Station Commander with equipment inventory, payroll issues, training lists and executive orders.

• Adhere to completion of required trainings, CJISA/Leaps credentials, etc.