Transcript Production Coordinator

Transcript Production Coordinator

Location: Ocala, FL (Onsite - Daily Attendance Required)

Schedule: Monday-Friday | 8:30 AM - 5:30 PM

Join US Legal Support

US Legal Support is one of the nation's leading providers of litigation support services, helping law firms, corporations, insurance carriers, and government agencies navigate complex legal matters. Through innovative technology, exceptional service, and industry expertise, we deliver solutions that help our clients move cases forward efficiently and confidently.

We're looking for a reliable, detail-oriented professional who enjoys problem-solving, working with technology, and supporting clients and team members behind the scenes. If you thrive in a fast-paced environment, enjoy keeping projects organized, and take pride in delivering high-quality work, we'd love to hear from you.

About the Role

As a Transcript Production Coordinator, you will play a critical role in supporting our Digital Reporting operations by coordinating transcript production, managing assignment workflows, and ensuring deliverables are completed accurately and on time.

This position serves as the bridge between Digital Reporters, transcription professionals, and internal teams. The ideal candidate is highly organized, adaptable, solutions-oriented, and comfortable managing multiple time-sensitive tasks throughout the day.

Key Responsibilities

Workflow & Assignment Management

• Manage a queue of time-sensitive assignments and production tasks.
• Assign transcription work to qualified transcribers based on workload and turnaround requirements.
• Monitor transcript deadlines and ensure timely completion of assignments.
• Prioritize multiple projects while meeting established service expectations.
• Track assignment progress and proactively address potential delays.

Quality Control & Production Support

• Review paperwork and documentation submitted by Digital Reporters for accuracy and completeness.
• Perform quality control checks on transcripts, forms, and production materials.
• Ensure files, documentation, and records meet company standards and requirements.
• Identify and resolve discrepancies before deliverables are sent to clients.

Team Support & Communication

• Serve as a resource for transcribers by answering questions and resolving issues related to audio files, documentation, and workflows.
• Communicate effectively with internal departments, Digital Reporters, and transcription vendors.
• Escalate issues as needed while maintaining a solutions-focused approach.
• Assist team members with follow-up activities and special projects to keep operations running smoothly.

Operational Excellence

• Utilize multiple systems and technologies to track assignments and maintain accurate records.
• Support continuous improvement efforts by identifying process enhancements and efficiencies.
• Maintain confidentiality and professionalism while handling sensitive legal materials.
• Contribute to a collaborative team environment focused on delivering exceptional client service.

What You'll Bring

• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Strong problem-solving and critical-thinking abilities.
• Effective verbal and written communication skills.
• Comfort working with technology and learning new systems.
• Ability to perform repetitive tasks while maintaining a high level of quality.
• Adaptability and willingness to support team members when needed.
• Dependability, accountability, and a strong work ethic.

Qualifications

Required

• High School Diploma or equivalent.
• Minimum of one year of professional work experience in an administrative, operations, customer service, data entry, production support, or related role.
• Strong computer skills and proficiency with Microsoft Office applications.
• Ability to work onsite in the Ocala office Monday through Friday.
• Strong organizational, communication, and multitasking abilities.

Preferred

• Experience in litigation support, legal services, transcription, records management, or document production.
• Experience working in a deadline-driven environment.
• Quality assurance or workflow coordination experience.
• Experience supporting remote teams or vendors.

Why Join US Legal Support?

• Competitive compensation package
• Medical, Dental, and Vision Insurance
• Paid Parental Leave
• LifeLock Identity Protection
• 401(k) with Company Match
• Paid Time Off and Company Holidays
• Employee Assistance Program (EAP)
• Pet-Friendly Benefits
• Employee Engagement Activities
• Professional Development Opportunities
• Comprehensive Training and Equipment Provided

Our Culture

At US Legal Support, our people are our greatest asset. We foster a culture built on collaboration, accountability, innovation, and continuous improvement. We value employees who take ownership of their work, support their teammates, and consistently strive to deliver exceptional service.

As a Digital Reporter Analyst, you'll play an important role behind the scenes, helping ensure transcripts and legal records are delivered accurately and efficiently to clients who depend on our services.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform these functions.

• Prolonged periods of sitting and working on a computer.
• Frequent use of hands and fingers for typing and data entry.
• Ability to review detailed documents with a high degree of accuracy.
• Ability to communicate effectively by phone, email, and video conferencing.

Work Environment

This position operates in a professional office environment and requires daily onsite attendance in our Ocala office. Employees routinely use computers, phones, and other office technology to support daily operations.

Equal Employment Opportunity

US Legal Support is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees and applicants. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under applicable law.

Work Authorization

Candidates must be legally authorized to work in the United States. US Legal Support participates in E-Verify where required by law.