Surgical Supply Reconciliation Specialist

• Accurately review surgical case documentation (pre-op, intra-op, and post-op) to identify and enter applicable procedural and supply charges into the hospital's electronic medical record (EMR) or billing system.
• Validate that all chargeable items used during surgery are documented and billed correctly in compliance with hospital policy and payer requirements.
• Collaborate with surgical nurses, scrub techs, and surgeons to clarify documentation and supply usage.
• Ensure timely documentation of implants, biologics, and high-cost supplies.
• Participate in audits and address discrepancies in OR logs or physician preference cards.
• Maintain compliance with CMS, Joint Commission, and other regulatory agency guidelines related to charge capture and billing.
• Monitor trends and identify opportunities for process improvement in documentation and charge reconciliation.
• Educate OR staff on documentation best practices and supply tracking processes.
• Assist in updating charge sheets, preference cards, and EMR templates in collaboration with materials management and IT.
• Generate regular reports on charge capture metrics, missed charges, and supply utilization for leadership review.

• Knowledge of hospital billing practices, coding standards (e.g., CPT, HCPCS), and payer requirements
• Knowledge of surgical procedures, supply usage, and operating room workflows as it relates to accurate charge capture and documentation practices.
• EMR systems (e.g., Epic, Cerner, Meditech) proficiency.
• Familiarity with compliance standards and regulatory requirements.
• Strong analytical skills with the ability to collect, interpret, and report on charge capture data,  supply utilization trends, and documentation compliance.
• Experience in generating regular reports for for leadership review, including metrics on missed charges, charge reconciliation, and billing accuracy.
• Strong attention to detail and data integrity.
• Excellent communication and collaboration skills.
• Organized and self-directed, able to manage multiple priorities and meet deadlines in a fast-paced clinical environment.
• Certifications Note: CNOR certification preferred or willingness to obtain within 24 months.

EDUCATION:

HS Diploma or GED