Scheduler/Planner

About the job: 

Kent is looking for a Scheduler/Planner to be based in Deer Park, TX.  You are responsible for developing, maintaining, and managing integrated Engineering and Procurement schedules for EP projects. 

You will work closely with Engineering, Procurement, Project Controls, Project Management, suppliers, and vendors to establish realistic execution plans and ensure engineering deliverables, procurement activities, equipment, and materials are delivered in accordance with project requirements.

You will provide schedule visibility from the start of engineering through procurement and equipment/material delivery, identifying critical activities, potential delays, constraints, and opportunities for recovery.  You will play a key role in ensuring that engineering and procurement activities are properly sequenced and aligned with project milestones and client requirements.

Responsibilities:

Engineering Planning

• Develop and maintain detailed Engineering schedules in coordination with Engineering discipline leads and project management.
• Establish engineering activities, logic, durations, milestones, and deliverables required to support project execution.
• Develop schedules covering engineering studies, design development, calculations, specifications, drawings, reviews, approvals, and IFC deliverables.
• Establish engineering deliverable dates based on project milestones and procurement requirements.
• Monitor engineering progress against the approved baseline schedule.
• Track engineering deliverables and identify potential delays, constraints, and impacts to downstream activities.
• Coordinate engineering review cycles, client comments, approvals, and final document issuance.
• Incorporate engineering changes and revisions into the project schedule and assess their schedule impacts.
• Coordinate engineering activities associated with equipment and material procurement, including specifications, requisitions, technical bid evaluations, and vendor document requirements.
• Work with Engineering to identify critical deliverables required to support long-lead procurement activities.

Procurement Planning

• Develop and maintain detailed procurement schedules from procurement planning through purchase order placement and delivery.
• Establish procurement milestones for requisitions, RFQs, bid evaluations, purchase orders, vendor documentation, manufacturing, inspection, testing, shipment, and delivery.
• Coordinate procurement schedules with Engineering to establish realistic requisition and purchase order dates.
• Identify and maintain schedules for long-lead equipment and critical materials.
• Monitor procurement progress and vendor performance against planned milestones.
• Track purchase orders from placement through manufacturing and final delivery.
• Coordinate with Procurement and Expediting personnel to identify potential delays and develop mitigation strategies.
• Incorporate vendor manufacturing schedules and milestones into the project schedule.
• Track vendor document submittals, reviews, approvals, and final documentation.
• Monitor equipment and material delivery dates against project requirements.
• Identify procurement activities that represent potential threats to project milestones.

Integrated Engineering & Procurement Planning

• Integrate Engineering and Procurement activities into a single, logically linked project schedule.
• Establish relationships between engineering deliverables, procurement requisitions, technical evaluations, purchase orders, vendor documentation, manufacturing, and delivery.
• Identify the critical path through Engineering and Procurement.
• Ensure procurement schedules reflect engineering requirements and engineering schedules reflect procurement needs.
• Identify interfaces and handoffs between Engineering, Procurement, Expediting, Document Control, and Project Management.
• Develop and maintain key project milestone dates and execution sequences.
• Provide forward-looking schedule analysis to identify potential issues before they impact project milestones.

Schedule Management

• Develop and maintain Level 3/4 Engineering and Procurement schedules using Primavera P6 or equivalent scheduling software.
• Maintain schedule logic, relationships, constraints, calendars, milestones, and coding structures.
• Establish and maintain the approved schedule baseline.
• Perform regular schedule updates based on actual progress and forecast information.
• Analyze critical path, near-critical activities, float, trends, and forecast completion dates.
• Develop weekly and monthly look-ahead schedules.
• Identify schedule variances and work with responsible organizations to establish corrective actions.
• Develop recovery schedules and mitigation plans when required.
• Evaluate schedule impacts associated with changes, delays, late engineering deliverables, procurement issues, and vendor performance.
• Support preparation of project schedule forecasts and completion projections.

Vendor & Supplier Schedule Management

• Review and incorporate supplier/vendor schedules into the overall project schedule.
• Monitor vendor milestone commitments and identify deviations from approved schedules.
• Track key vendor activities including engineering, document submission, approval, procurement of raw materials, fabrication, inspection, testing, and shipment.
• Coordinate with Procurement and Expediting to validate vendor progress and forecast delivery dates.
• Identify potential vendor delays and support development of recovery plans.
• Maintain visibility of critical vendor deliverables and equipment/material delivery dates.
• Participate in vendor schedule review meetings when required.

Progress Measurement & Reporting

• Collect and validate progress information from Engineering, Procurement, Expediting, suppliers, and vendors.
• Update project schedules in accordance with the established reporting cycle.
• Provide accurate schedule status and forecast information to Project Management and Project Controls.
• Develop engineering and procurement progress reports, dashboards, and trend information.
• Monitor planned versus actual progress and identify emerging schedule issues.
• Provide schedule information supporting project performance reporting and earned value management where applicable.
• Support monthly project reviews and schedule presentations.

Change & Risk Management

• Evaluate the schedule impacts of engineering changes, procurement changes, scope changes, and vendor delays.
• Support project change management by providing schedule impact assessments.
• Identify engineering and procurement schedule risks and constraints.
• Participate in project risk assessments and schedule risk analysis.
• Develop mitigation strategies for identified schedule risks.
• Maintain visibility of schedule contingency and float on critical Engineering and Procurement activities.

In addition to the responsibilities listed herein, the employee may be required to perform other ad-hoc tasks as needed or directed by the supervisor or management. These tasks will be within the reasonable scope of the employee's skills, capabilities, and role within the organization. The intent of this provision is to allow for flexibility and adaptability in meeting the dynamic needs of the organization, ensuring that operational requirements can be met efficiently. All such tasks will be assigned considering the employee's current workload and with respect to their professional development.

Knowledge/ Qualification/ Training/ Certification: 

• Bachelor's degree in Engineering, Construction Management, Project Management, or a related discipline preferred.
• 5+ years of planning and scheduling experience in engineering, procurement, EP, EPC, or industrial project environment.
• Demonstrated experience developing and maintaining Engineering and Procurement schedules.
• Strong understanding of engineering deliverables and procurement processes.
• Experience with equipment and material procurement, vendor schedules, and long-lead items.
• Strong knowledge of Primavera P6.
• Understanding of critical path methodology, schedule logic, float analysis, progress measurement, and forecasting.

Communication:

• Excellent command of the English language in both oral and written communication and skills.

Behavior/ Core Competencies:

• Strong analytical and organizational skills.
• Ability to effectively coordinate with Engineering, Procurement, Project Management, vendors, and suppliers.

HSSEQ:

The Employee shall observe the Health, Safety, Sustainability, Environment and Quality rules of the Company; it’s clients and the governing authorities of the host country.