Materials Clerk

The Materials Coordinator reports to the Supply Chain Manager and is a key member of the materials team supporting our speaker manufacturing facility located off Airport Way in NE Portland. This position is responsible for maintaining material availability through inventory monitoring, receiving operations, warehouse organization, inventory control, and material planning activities.

The Materials Coordinator works closely with Manufacturing, Purchasing, and Inventory teams to ensure accurate inventory records, efficient material flow, and uninterrupted production operations. This role is responsible for identifying replenishment needs, maintaining inventory accuracy, supporting warehouse operations, and driving continuous improvements in inventory control and materials management. 

The successful candidate will be a proactive self-starter who enjoys working in a fast-paced, team-oriented environment and takes ownership of inventory accuracy, material availability, and warehouse organization.

Key Accountabilities

• Accurately receive incoming shipments, verifying quantity and quality of goods and promptly putting materials away.
• Maintain warehouse and materials areas to established 5S standards, utilizing bin location systems, Kanban processes, and visual inventory controls.
• Monitor inventory levels and material consumption to identify replenishment requirements.
• Analyze inventory positions, usage trends, min/max levels, and Kanban activity to determine required replenishment quantities.
• Communicate material requirements and recommended order quantities to Purchasing for procurement action.
• Monitor potential material shortages and proactively communicate risks to Manufacturing and Purchasing teams.
• Take an ownership role in cycle counting physical inventory and ensuring inventory accuracy.
• Count and validate materials and supplies in stock and compare balances to inventory records.
• Identify, research, and recommend corrective actions for inventory discrepancies.
• Assist with inventory reconciliation and inventory process improvement initiatives.
• Support annual physical inventories, audits, and inventory preparation activities.
• Process manufacturing scrap and lead efforts to identify opportunities for scrap reduction and improved inventory utilization.
• Analyze and process obsolete, excess, damaged, or non-conforming materials for disposition.
• Support warehouse material flow, storage optimization, and inventory organization efforts.
• Assist in maintaining accurate material locations, labeling, and warehouse layout standards.
• Act as a backup for the Materials Handler position as required.
• Maintain a personal workspace that meets 5S standards.
• Follow and reinforce established safety procedures and safe material handling practices.
• Utilize forklifts and other mobile equipment to safely move inventory and materials throughout the facility.
• Participate in continuous improvement initiatives related to inventory management, material flow, warehouse organization, and operational efficiency.

YOU MUST HAVE:

• 1+ years of inventory, materials, warehouse, or logistics experience in a manufacturing, distribution, or retail environment.

• Experience performing cycle counts, inventory reconciliation, and inventory control activities.

• Strong organizational skills and attention to detail.

• Demonstrated problem-solving abilities and strong interpersonal skills.

• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word.

• Ability to lift up to 50 pounds.

• Ability to work independently while collaborating effectively across multiple departments.

WE VALUE:

• Forklift certification or experience operating material handling equipment.
• Experience working within an ERP system such as SAP.
• Experience with Kanban replenishment systems and inventory management processes.
• Experience in a manufacturing environment.
• Familiarity with warehouse 5S and continuous improvement methodologies.