Account Specialist

Oversees the administration of contracts for assigned accounts, which includes the entry and distribution of time sensitive sales and purchase contracts, and the subsequent processing of contract shipments – including the entry of billing weights (invoicing), freight bill and supplier invoice processing, calculating and entering settlement adjustments, rejections, and downgrades - and ultimately ensures the entry and accuracy of all associated shipment transactions. 

Provide team support to other team members as needed.

Duties and responsibilities

• Print purchase and sales contracts and proofread for accuracy.
• Scan and e-mail or fax contracts to all pertinent parties.
• Compare customer purchase order details with Alter sales order to ensure price, commodity, descriptions, point of origin, quantities, pay terms, transportation method, and special instructions agree between both parties.
• Notify yards and brokerage shippers of M/E order cancellations.
• Close orders in the ERP system.
• Enter billing weights into the ERP system to create customer invoices.
• Mail, scan, fax or e-mail invoices according to customer preference.
• Match associated documents and attach to invoice copy to create shipment file.
• Receive freight bills and match to shipments within the ERP system.
• Validate freight rates and enter freight bills into the ERP system. 
• Ensure timely payment of freight bills based on freight bill payment terms.
• Review and confirm supplier and freight payments on pre-check register prior to payment.
• Reconcile daily mill weight, vendor, and freight bill registers.
• Document management – matching, sorting, organizing, filing.
• Answer phones.
• Perform other tasks as assigned by department supervisor.
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Qualifications

• Experience – Minimum 2 years of clerical/administrative experience preferably in an A/R, A/P, or order management role. 
• Education – Minimum 2 year business degree preferred but not required if candidate has experience and proven success in a similar position. 
• Abilities – Excellent attention to detail, highly organized and able to prioritize tasks in a fast pace environment. Ability to interact effectively across company at all levels and with outside customers, suppliers, and carriers. 
• Skills – Solid data entry skills with an ability to identify numerical errors, 10-key, Excel, Outlook, and Word. Excellent verbal and written communications skills also required.