Staff Accountant - OKC Fair Park

Company: Oklahoma State Fair, Inc.

Position Title: Staff Accountant

Department: Accounting & Finance

Reports To:  Senior Vice President of Accounting & Finance

Supervises: N/A 

Classification: Full Time, Salary

Pay Range: $65,000.00 - $70,000.00/annually (dependent upon experience) 

Job Responsibilities

OKC Fair Park (Year-Round Events)

• Enter daily cash/check/credit card receipts into cash receipts database and assemble receipt batches.
• Process manual credit card payment transactions online. 
• Prepare daily physical bank deposits, transmit daily electronic check deposits and order banking supplies.
• Order/schedule delivery of change fund money from banks, as needed, and prepare related journal entries.
• Generate NSF check correspondence and collections upon receipt of NSF check notices from banks (including notification and suspension activities).
• Process payments for OKC Fair Park event service orders for wired DSL/telephone lines and coordinate installation of services ordered with Fair Park Facilities/Maintenance.
• Track daily ticket sales by event using Etix ticketing system including daily/weekly ticket sales reports, weekly settlements and weekly settlement journal entry for credit card sales and fees.
• Originate monthly journal entries.
• Prepare and file OTC monthly mixed beverage tax returns, monthly sales tax returns, estimated monthly sales tax payments, and prepare related check requests.
• Prepare monthly balance sheet account and bank reconciliations and journal entry log sheets for monthly financial statement books.
• Assist in other departments, as needed.
• Other duties as assigned.

State Fair (Annual Event)

• Receive cash/check/credit card payments and create receipts in the cash receipts database.
• Key concessionaire and “pay-to-play” vendors’ daily sales totals into USI, create payment receipts in the cash receipts database and receive commission percentage payments in cash.
• Sell change (currency and coins) to concessionaires and commercial exhibitors for daily business use. 
• Sell exhibitor discount tickets (until day before Fair begins), season pass books and parking passes.
• Receive payments for golf cart permits and issue permits with related paperwork.
• Print annual exhibitor recap reports for current and previous years from both USI and the cash receipts database for concessionaires and “pay-to-play” vendors as requested.
• Prepare journal entries to expense Feed & Bedding inventory (at cost) used on grounds for the Fair and for change fund cash deposit discrepancies found by the bank.
• Assist in other departments as needed.
• Other duties as assigned.

Additional Job Requirements

• College degree or equivalent experience.
• Strong interpersonal, communication, facilitation, and presentation skills.
• Excellent creativity, analytical, problem-solving, and organizational skills are required.
• Demonstrated ability to execute projects on time and on a budget with a collaborative work style and commitment to quality.
• Proficiency with computers including but not limited to Microsoft Office products (Word, Excel, Access) and desk-top publishing software as well as above average math and accounting skills required.
• An understanding of general accounting department procedures and processes.
• Must be organized and detail oriented with a high degree of accuracy and follow-up.
• Be a self-starter and work independently or as part of a team by fostering collaboration and teamwork.

General Requirements

• Strive to exceed customer expectations.
• Utilize task prioritization and effective time management skills to meet frequent and competing deadlines in a high-volume, high-stress environment.
• Perform detailed work in a team-oriented, fast-paced, event-driven environment handling multiple tasks with flexibility in a calm, professional manner.
• Effectively communicate with others in a clear, business-like, respectful and personable manner focused on generating a positive, enthusiastic and cooperative environment.
• Maintain high standards of appearance and grooming (i.e., clean, wrinkle free clothing, proper uniform/attire, close attention to personal hygiene).
• Meet the company standard for excellent attendance, job reliability, diligence and dedication.
• Possess a valid driver’s license and a clean driving record.
• Speak, read and write in English.

Physical Requirements and Working Conditions

• Extended hours, nights and weekends may be required during peak periods.
• Frequent or continual movement from place to place with normal physical mobility, covering long distances with ease, managing assigned tasks throughout various indoor and outdoor locations within and around the property and in potentially inclement/severe weather conditions.
• Regularly lift, carry and put away items weighing up to 25 lbs. unassisted and occasionally lift and carry heavier items and/or assist others in lifting heavier objects, as job demands.
• Walk and/or stand for extended periods in addition to other prolonged physical exertions including seeing, hearing, reaching, grasping, lifting, pushing, pulling, squatting, crouching, stooping, bending, kneeling, climbing and working in awkward positions and tight areas may be required.

Benefits

• A 401(k) program is available once the employee meets the eligibility requirements for participation.
• Based on job classification, additional benefits that may be offered include Paid Time Off, Medical, Dental, Vision, Flexible Spending, Life, Dependent Life, AD&D, Short- and Long-Term Disability, Various Supplemental Insurances, access to on-site workout facility.