Accounts Payable Specialist

Description

The Accounts Payable Specialist is responsible for managing the company's accounts payable processes, ensuring timely and accurate payment of vendor invoices, maintaining strong supplier relationships, and supporting the financial operations of a fast-paced residential HVAC, plumbing, and electrical services organization. This position works closely with purchasing, warehouse, service, and accounting teams to ensure proper coding, approval, and reconciliation of expenses.

Accounts Payable Processing

• Review, verify, and process vendor invoices for HVAC, plumbing, electrical, fleet, inventory, equipment, and general operating expenses.
• Match invoices to purchase orders, receiving documents, and service-related expenditures.
• Ensure invoices are coded accurately to the appropriate general ledger accounts, departments, and job cost categories.
• Process weekly and monthly payment runs via check, ACH, wire transfer, and vendor portals.
• Maintain accurate vendor records, including W-9 documentation, payment terms, and contact information.

Vendor Management

• Respond to vendor inquiries regarding payments, account balances, and invoice discrepancies.
• Resolve billing issues and discrepancies promptly and professionally.
• Monitor vendor statements and reconcile accounts to ensure all invoices are accounted for and paid appropriately.
• Foster positive relationships with suppliers and subcontractors.

Financial Controls & Compliance

• Ensure compliance with company policies, accounting procedures, and internal controls.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support 1099 reporting and other regulatory requirements.
• Maintain organized electronic and physical records for audit purposes.

Reporting & Reconciliation

• Prepare reports related to outstanding payables, cash requirements, and vendor balances.
• Support inventory and purchasing reconciliations as needed.

Team Support

• Collaborate with purchasing, warehouse, operations, and management teams to ensure accurate financial reporting.
• Assist with process improvement initiatives to increase efficiency and accuracy.
• Provide backup support for other accounting and administrative functions as needed.

Requirements

Qualifications:

Required

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience.
• Minimum of 2 years of accounts payable or accounting experience.
• Strong understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and accounting software systems.
• Excellent attention to detail, organization, and time-management skills.
• Strong communication and problem-solving abilities.

Preferred

• Experience in the residential service industry, construction, HVAC, plumbing, or electrical trades.
• Experience with Sage, Service Titan, or field service management software but not necessary
• Knowledge of job costing and inventory-related accounting.
• Experience processing high-volume invoices.

Why you should work with us:

One Team. Relentless Standards. Results That Matter.
At Intermountain Home Services (IHS) and its family of brands, we don’t just fix pipes and tune HVAC units—we build a platform for people to grow, lead, and thrive. From day one, every team member joins a company that’s scaling smart, led by strong values, and driven by a mission to serve both our communities and our employees with excellence.

We empower our brands and our people to win together—designing systems, developing talent, and holding ourselves to elite standards in everything we do. Our employees aren’t just part of a company; they’re part of something bigger: a movement to define the future of home services with urgency, discipline, and full ownership.

Benefits That Support the Whole You

• Paid medical for employees, with affordable family options
• Vision and dental plans with low premiums
• HSA and copay plan choices
• 401(k) with competitive matching: 100% up to 3%, 50% from 3–5%
• PTO and paid holidays

IHS is an Equal Opportunity Employer and does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, parental status, military service, or other non-merit factor.