Holding Hands Pediatric Therapy & Adult Services
Customer Relationship Management (CRM) Supervisor
2101 North Glenoaks Blvd, Burbank, CA 91504
On-site · Full-time · $70k–$75k (as posted)
First seen by offpeak October 13, 2026
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This role is responsible for ensuring timely communication, resolving client concerns, improving family engagement, and coordinating with clinical, scheduling, intake, and operations teams to support service continuity and client satisfaction.
Key Responsibilities
Client and Family Relations
- Oversee communication with families throughout the client journey, ensuring timely, professional, and compassionate support.
- Address escalated concerns and coordinate resolutions with appropriate internal teams.
- Identify opportunities to improve family satisfaction, engagement, and client retention.
- Ensure client interactions and follow-ups are accurately documented.
- Supervise, coach, and develop CRM team members.
- Establish performance expectations, workflows, and communication standards.
- Monitor team productivity, response times, and follow-up completion.
- Conduct regular team meetings, provide feedback, and support employee development.
- Collaborate with clinical, intake, scheduling, and operations teams to address service disruptions and family concerns.
- Monitor outstanding requests and ensure timely resolution.
- Identify recurring issues and recommend process improvements to enhance the client experience.
- Maintain efficient CRM workflows, reporting, and documentation practices.
- Ensure client information is handled in accordance with HIPAA and company policies.
- Follow established procedures for documenting complaints, concerns, and escalations.
- Escalate clinical, safety, and compliance concerns to the appropriate leadership team.
Qualifications
- High school diploma or equivalent required; additional education in business, healthcare administration, or a related field preferred.
- Two or more years of experience in customer service, client relations, healthcare operations, or a related field.
- Supervisory or team leadership experience preferred.
- Strong communication, organizational, and problem-solving skills.
- Experience managing escalated concerns and maintaining confidential records.
- Proficiency with CRM platforms, Microsoft Office, and related business systems preferred.
- Experience in pediatric therapy, behavioral health, or healthcare is preferred.