HUMAN RESOURCES ADMINISTRATOR

Description

Woodhill Country Club Mission Statement 

Woodhill Country Club is a family-oriented, year-round, private country club that serves as a primary social and recreational center for members by providing high-quality activities, facilities, and services. 

Woodhill Country Club Team Philosophy 

Through teamwork and shared vision, we are committed to enhancing members' experiences by supporting traditions and delivering personal, high-touch service in all areas; we support one another to maintain balance for the team even during peak seasons. 

Requirements

Woodhill Country Club has been a home away from home for member families since 1915, and we're building something just as special behind the scenes. We're looking for an HR Administrator who wants to be at the heart of our team: the person who welcomes every new hire, celebrates every milestone, and makes sure the people who take care of our members feel taken care of themselves. 

This isn't a back-office role. You'll be a trusted partner to every department across a club built for every season (golf, racquets, pool, winter sports, and more). You'll bring our culture to life through recognition programs, team celebrations, and workshops, while keeping the essentials running smoothly. And you'll have real support behind you: a leadership team invested in your success, strong benefits, and room to grow into bigger challenges. 

The HR Administrator is responsible for supporting the day-to-day human resource operations of the Club and serving as a trusted resource to employees and department managers. This position helps ensure the Club attracts, develops, and retains a high-quality workforce while maintaining a positive, professional and service-oriented work environment. 

Qualifications 

Education & Experience 

• Bachelor’s degree in Human Resources, Business Administration or related field, plus 1-3 years of Human Resources experience; SHRM certification preferred. 

Professional Skills & Knowledge 

• Strong knowledge of HR processes, best practices, and Minnesota employment law. 
• Experience with HRIS software and Microsoft 365 (Outlook, Excel, Word, Teams). 
• Excellent organizational and time-management skills, with the ability to prioritize and meet deadlines in a fast-paced environment. 

Leadership & Interpersonal Qualities 

• Excellent communication and interpersonal skills, with the ability to work effectively with employees at all levels. 
• Strong service orientation toward employees, managers, and members. 
• Sound judgment and the ability to maintain confidentiality. 

Essential Job Functions 

Recruiting/Onboarding/Offboarding 

• Partner with managers on job descriptions and postings; screen applicants and conduct background and reference checks. 
• Coordinate new hire onboarding, keeping onboarding tasks, paperwork, and training resources current. 
• Re-hire and inactivate seasonal employees. 

HRIS/Payroll 

• Process bi-weekly payroll in Paylocity, partnering with department managers to approve and submit payroll accurately and on time. 
• Maintain accurate employee records and personnel files, including new hires, terminations, promotions, wage changes, and PTO/VAC or MNSST setup. 
• Serve as the go-to resources for both managers and employees for all HR related needs. 

Benefits, Leave, Employee Relations & Culture 

• Enroll benefit-eligible employees enrolled in benefits timely, run the monthly part-time eligibility report, and coordinate COBRA for departing employees. 
• Lead annual Open Enrollment with the benefits broker, keep employee guides and rates current, and keep vendors informed of hires, leaves, and terminations so invoices and deductions stay accurate. 
• Serve as the subject-matter expert for FMLA, MN Paid Leave, and other leave programs, and respond to unemployment, leave, and legal requests within required deadlines. 
• Handle employee concerns and incidents promptly and confidentially, and guide managers on discipline related to performance and policy violations. 
• Lead culture and recognition programs that strengthen the Woodhill team experience, including Employee of the Month, service anniversaries, monthly birthdays, and seasonal celebrations. 
• Plan annual team workshops and trainings, and partner with department leaders to gather feedback and find new ways to engage staff year-round. 
• Administer annual reviews for all employees, including seasonal staff, and support management with merit and bonus planning. 

Reporting & Compliance 

• Manage OSHA compliance and workers' compensation claims, including documentation and vendor coordination. 
• Monitor HR trends and employment law changes; update employee handbook and educate managers and employees accordingly. 
• Review HR-related invoices, complete benefit renewal questionnaires, support the Controller and General Manager with employee reporting,  
• Assist the Controller approximately 10 hours a week with various tasks such as entering accounts payable, new vendor setup, annual 1099 reporting and other tasks as assigned. 

Core Competencies 

Service Mindset: Takes care of members and teammates, owns requests until solved, and does what’s right. 

Communication & Professionalism: Communicates clearly and promptly, flags problems early, and presents professionally. 

Teamwork & Leadership: Builds positive relationships, pitches in, and sets the tone through their own effort. 

Ownership & Problem Solving: Honors commitments, fixes issues early or brings a solution, and adapts calmly to change. 

Job Knowledge & Quality of Work: Knows role standards, takes feedback well, follows safety procedures, and delivers accurate, high-quality work. 

General Information 

General Schedule: Monday through Friday, with flexibility to support seasonal hiring, onboarding, and employee events as needed, including occasional evenings and weekends. 

Work Environment & Physical Demands: 

This role is in-office, with regular interaction with both employees and managers. Must be able to sit and work at a computer for extended periods of time, lift to 25 lbs or less, and be able to navigate hills/steps regularly with restriction. 

Compensation & Benefits: 

• Base salary of $31.25 - $33.65 hourly, eligible for performance bonus. 
• Health, Dental, and Life/Disability insurance in accordance with Club policy, plus a competitive 401(k) match. 
• Paid Time Off (PTO) and flexible schedule offered. 
• Use of Woodhill’s exceptional facilities (golf course, pool, tennis courts, skating rink, ski trails, sledding hill) on most Mondays. 

Job Title: HR Administrator 

Reports To: Controller 

Direct Reports: None 

Classification: Non-Exempt, Full-Time 

Woodhill Country Club is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds and experiences. 

This position description is not intended to be an all-inclusive list of duties and responsibilities. Duties may be added or changed at any time at the discretion of management.