Emergency Planning Assistant

Job Summary

Reporting to the Sr. Emergency Planning Specialist, the Emergency Planning Assistant supports Getty’s emergency preparedness, response readiness, and compliance efforts across all locations, including the Getty Villa and Valencia Annexes. This role is responsible for coordinating emergency equipment inspections, maintaining preparedness supplies and records, supporting training and regulatory requirements, and assisting with drills, exercises, emergency activations, and departmental initiatives. The Assistant works collaboratively with Visitor & Security Services staff and colleagues across the organization to help ensure operational readiness, accurate records, and effective support for department priorities.

Major Job Responsibilities

Emergency preparedness and equipment management

• Conduct inspections, tracking, and maintenance of emergency supplies and equipment across Getty locations, including first aid kits, AEDs, fire extinguishers, spill response supplies, emergency bins, and Emergency Operations Centers.

Training and compliance

• Coordinate evacuation team records, emergency preparedness training, BSIS Guard Card requirements.
• May present at New Employee Orientation in partnership with Sr. Emergency Planning Specialist.
• Partner with the Training team on First Aid/CPR, EOC Operations, and Fire Extinguisher training.

Emergency planning support

• Support annual drills, tabletop exercises, EOC operations during emergency activations, department initiatives, and fire extinguisher inspection coordination.

Records administration and departmental support

• Maintain department project and task lists, Fire Watch Logs, Hep-B vaccination/declination forms, and Visitor & Security Services documentation.
• Support Emergency Planning priorities and goals across all Getty locations.
• May perform other duties as assigned.

Qualifications

• High school diploma/GED; Bachelor's degree preferred
• Minimum 3-4 years related experience
• Abiity to lift up to 25lbs

Knowledge, Skills and Abilities

• Office-related computer skills and demonstrated proficiency with software such as Excel, PowerPoint, and email applications.
• General understanding of emergency planning practices and emergency preparedness protocols.
• Demonstrated ability to follow through and complete assigned tasks, following protocols and procedures.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to prioritize and multi-task.
• Excellent customer service/interpersonal skills, with the ability to work collegially with others across departments, throughout the Getty community, and externally.

The deadline for applications is Monday, November 9, 2026

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
• 403(b) Employee Investment retirement plan – with up to 5% Getty Match
• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
• Educational Assistance and professional development
• Paid Vacation, Sick and Personal Days
• 12 Paid Holidays
• Many positions have bi-weekly Off-Fridays
• On-Site Fitness Center at Getty Center
• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.