Assistant Corporate Secretary

Position Title

Location

Job Summary

Job Responsibilities:

JOB RESPONSIBILITIES

• Responsible for governance support to Board of Directors and Board Committees (directors and senior executives) in performance of regulatory and fiduciary duties - meeting planning, materials, electronic portal management, agendas, minutes drafting, logistics, maintenance of corporate records.
• Prepares and files required SEC disclosures for directors/officers subject to Section 16; maintains Edgar accounts and records, conducts research, and provides guidance.
• Prepares and provides due diligence materials for financial & corporate transactions, as well as litigation support, audits, reviews and examinations, performs ongoing protocol for redaction of board meeting materials/minutes in preparation for such requests.
• Manages the Insider Trading policy/protocol and pre-clearance process; provides guidance, processes & decisions requests and maintains records.
• Prepares and files required NYSE applications and reports, and assists with the annual proxy statement composition, timeline, logistics and final approvals for filing and shareholder mailing.

ADDITIONAL ACCOUNTABILITIES

• Performs special projects and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and completes required compliance trainings.
• Accountable to maintain compliance with applicable federal, state and local laws and regulations.

JOB REQUIREMENTS

Required Qualifications:

• Education level required: Undergraduate Degree (4 years or equivalent). 
• Minimum experience required: 6+ Years in corporate legal and/or governance environment with emphasis on working with Director and C-Suite executives.

Job Competencies:

• Knowledge of board level corporate support and record keeping requirements.
• Knowledge of SEC and NYSE reporting requirements. 
• Proficiency with Microsoft Office and electronic board portal.
• Professional verbal and written communications skills.
• Ability to work independently on assignments with minimal supervision. 
• Ability to simultaneously manage multiple projects and work well under pressure. 
• Ability to work extended and non-standard hours as required. 
• Demonstrates a strong ability to build and maintain effective relationships with stakeholders by communicating clearly, engaging in proactive collaboration, and leveraging cross functional insights. Aligns relationship building efforts with enterprise goals to accelerate performance and drive strategic results.
• Builds trusted client relationships, whether internal or external, by identifying needs and delivering tailored solutions to enhance the overall client experience.
• Fosters and supports a positive work culture and productive work environment, displaying importance of effective relationships with customers and stakeholders.
• Occasional travel may be required.
• Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer - Vets/Disabled

We are committed to providing clear and accurate compensation information in accordance with applicable laws. Actual starting base pay will be determined based on location, experience, and other non-discriminatory factors permitted by law. Total compensation may also include variable incentives, bonuses, commissions, or other awards as outlined in the offer of employment. Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Benefits | Flagstar Bank

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