Event Setups & Custodial Support Team Member

Job Description

Summary

The Albuquerque Academy Operations Department is seeking an Event Setups & Custodial Support Specialist to support the wide variety of events, activities, and daily operations that take place across our campus.

This is a full-time position primarily focused on event setup and support, with approximately 80% of the position dedicated to event setups and campus logistics and approximately 20% dedicated to day-porter custodial duties.

The position works both independently and as part of a team to prepare spaces for school functions, athletic events, meetings, performances, celebrations, and other campus activities. Responsibilities include setting up and taking down tables, chairs, audio-visual equipment, and other event-specific furnishings; assisting with athletic venue preparation; moving furniture and equipment; and providing custodial support throughout the campus as needed.

This position does not have a fixed daily schedule. While the employee will work full-time hours, the schedule will vary depending on the Academy's event calendar and operational needs. Candidates must be able and willing to work a flexible schedule that includes some evenings and weekends.

Strong candidates are dependable, adaptable, service-oriented, comfortable performing physical work, and interested in being an engaged member of the Albuquerque Academy community.

All employees at Albuquerque Academy approach their work in accordance with the values in our mission and in a spirit of kindness, professionalism, generosity, and civility to all members of the community. Our community norms, listed below, underlie our school culture, and all community members are expected to commit themselves fully to them.

• Value and respect the diverse contributions of each person in the community.
• Assume positive intent and inquire if you are left with questions or concerns.
• Engage in face-to-face direct conversations; be clear, open, and honest in your conversations.
• Be present and participate.

Albuquerque Academy seeks to maintain a diverse and energetic staff to work on campus. We encourage applications from groups traditionally underrepresented in independent school communities. The position is open until filled, and applicants are asked to submit a letter of interest and resume along with their online application. Please explain why Albuquerque Academy is the right fit for you and detail your passion for the position.

Essential Functions

• Event Setups & Campus Support
  • Support campus events and activities throughout the year.
  • Execute setups and takedowns for a wide range of events, including meetings, receptions, dances, banquets, celebrations, open houses, awards ceremonies, exhibitions, performances, and other school functions.
  • Deliver, arrange, and remove tables, chairs, staging, sound systems, and other event-specific equipment.
  • Work with event coordinators and Academy departments to configure spaces according to event specifications and needs.
  • Set up and operate basic audio-visual equipment, lighting, and other event technology.
  • Respond to event setup and support work requests.
  • Prepare athletic venues for games, meets, and other events, including basketball, volleyball, baseball, softball, track and field, aquatics, and other athletic activities.
  • Assist with field striping and other athletic-event preparation and learn to safely operate specialized equipment used for these activities.
  • Assist with office relocations, classroom modifications, furniture moves, and other campus logistics.
  • Help maintain an organized inventory of event furnishings, equipment, and supplies.
  • Safely operate Academy vehicles and equipment used to transport event materials.
  • Follow supervisor direction regarding schedule changes, event priorities, and special operations.

• Custodial & Day-Porter Support

  • Perform day-porter duties throughout campus facilities as assigned.
  • Maintain restrooms and replenish restroom supplies.
  • Remove trash and recycling and maintain collection areas.
  • Clean event spaces before, during, and after events.
  • Sweep, mop, spot-clean, and perform other routine cleaning as needed.
  • Clean glass, mirrors, doors, and other high-visibility areas.
  • Respond to spills and other immediate cleaning needs.
  • Assist the Custodial Department with campus-wide cleaning needs when workload or staffing requires additional support.
  • Help ensure event spaces and public areas remain clean, orderly, and presentable throughout the day.

• Other Responsibilities

  • Communicate regularly with the supervisor regarding daily priorities, event requirements, and schedule changes.
  • Use the Academy's work request system to receive, manage, and complete assigned tasks.
  • Report damaged equipment, facility issues, supply shortages, and repair needs to the appropriate supervisor.
  • Attend employee meetings and training as required.
  • Follow all Academy safety policies and procedures.
  • Support the School and its mission while maintaining a high degree of professionalism.
  • Foster and maintain a culture of mutual respect, equitable practice, and joy.
  • Communicate and collaborate effectively with students, faculty, staff, visitors, and other members of the Academy community.
  • Perform other duties as assigned.

Job Qualifications

Education

• High school diploma or equivalent is preferred but not required.

Experience

• Previous experience with event setups, facilities operations, custodial work, hospitality, moving/logistics, or a related field is preferred.
• Experience working in a school, event venue, hospitality environment, or similarly active campus environment is a plus.

Knowledge, Skills & Abilities

• Strong customer-service and teamwork skills.
• Ability to follow written and verbal instructions and adjust priorities as needs change.
• Ability to work independently with limited supervision.
• Ability to safely use common hand tools and equipment.
• Ability to learn and safely operate equipment such as golf carts, utility vehicles, forklifts, lift-gate trucks, tractors, field-striping equipment, and custodial equipment as required.
• Basic ability to set up and operate audio-visual equipment is preferred.
• Ability to use computerized work-request software.
• Ability to read, understand, and follow instructions and safety procedures in English.
• Dependability and flexibility in responding to changing event and campus needs.

Special Requirements

• A valid driver's license is required.
• Must be legally authorized to work in the United States.
• Must be able to work a flexible full-time schedule based on operational and event needs.
• Evening and weekend work is required periodically.

Special Requirements

• A valid Driver’s License is required. 
• Must be legally authorized to work in the United States.

Working Environment

• Work is performed in both indoor and outdoor locations throughout the Albuquerque Academy properties.
• This is a full-time position; however, there is no fixed daily shift. Work hours will vary based on events, seasonal activities, and operational requirements.
• Some evening and weekend shifts are required.
• Work may occasionally occur outdoors during hot, cold, windy, wet, or other inclement weather conditions.
• Employees may be asked to assist the Physical Plant team during weather emergencies or other significant campus operational events.

Physical Demands

• Ability to lift and carry up to 50 pounds with or without assistance.
• Regular lifting and moving of tables, chairs, sound equipment, furnishings, and other event materials.
• Extended periods of standing and walking.
• Frequent bending, stooping, reaching, pushing, and pulling.
• Ability to move loaded carts, tables, and other equipment.
• Occasional climbing of ladders and stairs.
• Ability to safely navigate tight spaces, uneven surfaces, athletic facilities, and other campus environments.
• Stamina to perform physical work for extended periods during large or complex events.
• Regular driving of Academy vehicles and utility equipment.

EEO/ADA Compliance

Albuquerque Academy is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Academy will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.