Soccer Operations Coordinator

Position Summary: The Operations Coordinator, Soccer supports the daily operations and administrative functions of IMG Academy's Soccer program. This role is responsible for coordinating team logistics, maintaining operational records, managing equipment and inventory, assisting with travel arrangements, and supporting the execution of training sessions, matches, tournaments, showcases, camps, and academy programs. Working closely with the Operations team, coaching staff, and academy leadership, the Operations Coordinator helps ensure efficient, organized, and seamless program operations while contributing to an exceptional student-athlete experience.

Key Responsibilities:

• Support the daily operational needs of Soccer Academy teams, ensuring efficient coordination of schedules, resources, equipment, and logistics.
• Maintain accurate team rosters, player databases, participation records, attendance tracking, and operational documentation.
• Assist with coordinating match, tournament, showcase, and training schedules in collaboration with coaching staff and operations leadership.
• Organize, inventory, distribute, and maintain team uniforms, training apparel, soccer equipment, and match-day supplies.
• Coordinate equipment preparation, field setup, and logistical support for training sessions, home matches, tournaments, showcases, camps, clinics, and off-campus competitions.
• Assist with team travel arrangements, including transportation, lodging, itineraries, meal coordination, and expense documentation.
• Track daily camp attendance, maintain participant records, and assist with camp operations and reporting.
• Prepare and distribute operational reports, scheduling updates, team communications, and other administrative materials.
• Support match-day, showcase, and tournament operations, including venue preparation, equipment setup, team check-in, and event coordination.
• Provide operational support to event staff, interns, volunteers, and other personnel during competitions and special events.
• Maintain soccer facility and equipment such as soccer goals, nets, benches, and other coaching equipment. 
• Communicate with vendors, transportation providers, tournament organizers, hotels, and other operational partners to coordinate program needs.
• Collaborate with Enrollment, Student Life, Health Services, Facilities, and other campus departments to support student-athlete needs and program operations.
• Work closely with coaching staff, technical leadership, and operations personnel to ensure effective communication and seamless execution of daily activities.
• Assist the Operations Manager and Assistant Director of Operations with purchasing, expense tracking, budget administration, and operational planning.
• Support the onboarding, scheduling, and coordination of seasonal staff, interns, and event personnel.
• Ensure adherence to IMG Academy policies, procedures, safety standards, and applicable governing body regulations.
• Maintain accurate operational records, inventory systems, travel documentation, purchasing records, and event reports.
• Identify operational challenges and proactively communicate potential solutions to improve efficiency and the student-athlete experience.
• Perform other duties as assigned.

Qualifications:

• Strong organizational, planning, and time-management skills with exceptional attention to detail.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced athletic environment.
• Strong interpersonal, written, and verbal communication skills.
• Professional demeanor with the ability to interact effectively with student-athletes, families, coaches, staff, vendors, and external partners.
• Ability to collaborate effectively across departments while maintaining a high level of customer service.
• Strong work ethic, reliability, and a proactive, solutions-oriented approach to daily responsibilities.
• Ability to adapt to changing schedules, operational priorities, and travel requirements.
• Demonstrated ability to follow established processes, maintain accurate records, and handle confidential information appropriately.
• Willingness to work flexible hours, including evenings, weekends, and holidays, as required by program schedules and events.

Preferred Skills:

• Bachelor's degree in Sports Management, Business Administration, Athletics Administration, or a related field preferred.
• Previous experience in athletic operations, event coordination, team administration, or a related field preferred.
• Experience supporting soccer tournaments, showcases, camps, or youth athletic competitions preferred.
• Familiarity with soccer governing organizations, including U.S. Soccer, MLS NEXT, GIRLS ACADEMY, USYS, US Club Soccer, NCAA, and NFHS preferred.
• Proficiency with Microsoft Office, scheduling software, inventory management systems, travel management platforms, and database management tools preferred.
• CPR Certification preferred.
• Valid driver's license with the ability to travel for competitions and events preferred.

Physical Demands and Work Environment:

• Ability to lift, move, push and pull equipment or boxes in excess of 40lbs.
• Should be able to handle outdoor temperatures for a reasonable period of time.
• Must be able to move around campus, which includes gym, turf, fields, etc.
• Ability to work flexible hours to include nights, weekends, and holidays

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