Home Based Manager

Description

At Easterseals of Chicagoland and Greater Rockford, we are committed to two – often interconnecting - pillars of work……early learning and disability. Through these pillars, we transform the lives of early learners and individuals of all abilities through access to expert educational, family, and community support. As an affiliate of America’s largest nonprofit health care organization, we have proudly served the communities and families of Chicagoland and Greater Rockford since 1936.

For more information about our organization, please visit us online at www.eastersealschicago.org.

The Home Based Manager provides expertise, oversight, training, leadership, and ongoing support to all Easterseals Early Head Start/ Prevention Initiative Home Based, Doula Programs and is responsible for facilitating the development and implementation of home based policies, procedures, and systems in compliance with the Head Start Program Performance Standards, Prevention Initiative and the Head Start Act. The Home Based Manager directly supervises the Doula Supervisor as well as a supervisory caseload of Home Based Educators and provides technical assistance, support, and monitoring to the home based partner agency. 

This position is headquartered at Easterseals Chicago Location at 1939 W 13th Street, Chicago, IL 60608. 

MAJOR FUNCTIONS/ACCOUNTABILITIES:

Planning and Program Services:

• Develop and annually update service/management plans, policies, procedures, and implement systems to ensure consistent, high-quality home-based & doula Early Head Start/ Prevention Initiative services in accordance with the Head Start Program Performance Standards and the Head Start Act.
• Work with the Doula Supervisor, Home Based Educators, other Easterseals staff, the home-based partner agency, and the community to ensure the consistent implementation of high-quality, comprehensive home based services to children, pregnant women, and families.
• Ensure that staff understand and follow a strengths-based, family-centered approach, recognizing and supporting the parent as the child’s first and most important nurturer and teacher. 
• Assist home based staff with building collaborative relationships with all content area staff in order to provide integrated services to families.
• Work with staff and the community to ensure that the home based program recruits and enrolls Early Head Start children, including children with disabilities, to meet funded enrollment numbers and maintain an active waiting list.
• Provide support to  Home Based Educators at home visits and socializations on a regular basis,  including coaching, observations, and feedback. 
• Ensure through ongoing individualized supervision, support, and ongoing monitoring that supervisees are fulfilling all position responsibilities in all content areas according to prescribed timelines. 
• Work with staff to promote parent engagement, including on the Home Based Parent Committee and the agency-wide Policy Council.
• Ensure the provision of case management and referrals for social services to EHS families in cooperation with other social services, health and mental health agencies and providers through community linkage agreements. 
• Participate in program planning and implementation of all service areas as part of an integrated leadership team. 
• Participate in the self-assessment process, community assessment, and strategic planning.
• Participate in the monthly analysis of monitoring data with the leadership team, provide recommendations, and ensure that data is utilized to guide planning. 
• Participate in the achievement of program goals, school readiness goals, and promotion of a culture of safety. 

Supervision Prevention Initiative (PI) Doula Program 

• Directly supervise the Doula Supervisor through regular supervision meetings, coaching, performance evaluations, and professional development planning.
• Set expectations for the Doula Supervisor and monitor staffing, service delivery, documentation, and program goals.
• Provide leadership for doula services integrated into the Early Head Start (EHS)  Home-Based and Prevention Initiative (PI) programs.
• Support the Doula Supervisor in guiding doulas, managing caseloads, addressing service concerns, and providing consistent support to pregnant and postpartum families.
• Monitor the quality and timeliness of prenatal, birth, and postpartum services, and work with the Doula Supervisor to address gaps.
• Ensure doula services and documentation meet applicable EHS and PI requirements, program policies, and reporting deadlines.
• Coordinate with home-based educators, health and family services staff, and community partners to support families across EHS and PI services.
• Review program data and family feedback with the Doula Supervisor to identify training needs and improve services.
• Participate in hiring, onboarding, and retention of doula program staff in collaboration with Human Resources and program leadership.
• Address staffing, safety, and service delivery concerns and develop corrective plans when needed.

Record Keeping, Reporting, and Communication:

• Implement a system to ensure that the following information is entered into Child Plus, My Teaching Strategies, and child/family files in a timely manner by the Home-Based Educators: waiting list, enrollment, family assessment, Family      Partnership Agreement goals, referrals, follow-up, case notes, home visits, developmental screenings, parent-teacher conferences, observations, and assessments. 
• Prepare monthly reports.
• Facilitate and/or participate in regularly scheduled content area, team, work groups/committees, and other meetings. 
• Complete annual PIR as part of the leadership team. 
• Travel to  Easterseals locations, partner agency locations, community locations, socializations,  and home visits regularly.

Ongoing Monitoring and Self-Assessment:

• In collaboration with the leadership team, implement monitoring systems and follow-up for Education, Inclusion, Social-Emotional, ERSEA, PFCE, Health/Nutrition, and Home Based-specific services, including services to pregnant Women, for both the directly operated program and the home-based partner agency. 
• Participate in the ongoing self-assessment of the program.
• Participate in the ongoing self-assessment of the program. 

Human Resources:

• Implement reflective and relationship-based practices.
• Meet with each supervisee at least monthly for individual reflective supervision.
• Provide ongoing technical support to supervisees, including formal home visit observations and feedback twice yearly; training follow-up as needed; performance evaluations; and professional development plans.
• Ensure compliance of team members with policies and enforce disciplinary action as needed.
• Facilitate the design and implementation of an annual training plan for home based staff that is integrated with all content areas.
• Recruit and hire Home Based Educators. 
• All other duties as assigned.

Requirements

Education/Certification:

• Bachelor’s Degree in Social Work, Early Childhood Education/Child Development, or another related field, with one of the following: at least 12 credit hours in ECE/CD; Infant-Toddler CDA; or Home Based CDA
• Masters preferred
• Gateways Level 5 Family Specialist Credential within 18 months of hire.
• Birth Doula trained with DONA or other Birth Doula equivalent training (Preferred)

Experience Required:

• 3 years Early Head Start experience 
• 3 years home visiting experience
• 3 years supervisory/management experience
• Head Start Performance Standards
• MS Office

Vehicle/Transportation Requirements:

• Valid driver’s license.
• Auto insurance. 
• Reliable vehicle. 

Skills/Abilities:

• Able to work well with all levels of the organization, partner sites, other agencies, and funding source personnel.
• Ability to develop new systems and to demonstrate flexibility in adjusting to program goals and needs.
• Demonstrates the ability to conceptualize and articulate program outcomes.
• Able to manage multiple projects.
• Well organized, highly detail-oriented, and accuracy-driven.
• Excellent interpersonal, organizational, and supervisory skills.
• Excellent verbal and written communication skills.

 ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently. 

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