Accounts Payable Coordinator

Accounts Payable Coordinator

Reports To

Controller

Department

Finance

Classification

Exempt, Full-Time

Direct Reports

None

Travel

Minimal / periodic, as business needs require

Job Purpose

The Accounts Payable Coordinator plays a vital role in supporting WNA's financial operations and continued growth. As a key member of the accounting team, this position ensures vendor invoices are processed accurately and efficiently, payments are made on time, use tax compliance is maintained, and financial records remain reliable. Beyond transactional responsibilities, the AP Coordinator helps strengthen internal controls, supports audit and compliance efforts, and contributes to process improvements as the accounting function scales. This role serves as an important partner to both internal stakeholders and external vendors, helping maintain the operational excellence that supports our crews, customers, and projects.

Duties and Responsibilities

• Process vendor invoices and maintain required documentation of all transactions according to standard operating procedures.
• Apply use tax compliance requirements to multi state purchases, ensure valid exemption certificates are on file with vendors and manage self-assessment of use tax for remittance to state entities. 
• Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance.
• Manages and assists with dispute resolution and payment inquiries while providing excellent customer service, promptly and professionally. Functions as the central point of contact for specific, more complex supplier activity by performing research and root cause analysis to resolve advanced discrepancies, both internally and externally.
• Responds to and resolves urgent credit hold situations, escalating Vendor risk (red Flags) to leadership when necessary.
• Prepares and delivers comprehensive accounts payable reports, including aging analyses to provide actionable insights, may compile and present accounts payable metrics and reporting to support Intercompany Reconciliations.
• Assist with the onboarding process for new vendors in accordance with internal audit policies.
• Assist with audits, month-end closing and reconciliation of general ledger as it relates to accounts payable function to meet accounting deadlines.
• Communicates effectively with supervisors and team members while consistently meeting deadlines with minimal supervision.
• Customer service and relationship building with internal teams/stakeholder and external partners.
• Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing challenges independently, manages time effectively, and works well under pressure to meet deadlines with strong attention to detail and a commitment to a high level of accuracy.
• Performs other duties as assigned.

Required Qualifications

Formal accounting education, Bachelor’s or Associate’s Degree preferred Business or Accounting

• 3-5 years work experience in Accounting, manufacturing highly desired

• 2 (+) years’ experience maintaining ERP system, SAP strongly preferred

• Strong computer related skills, including in Microsoft products

• Demonstrated problem solving skills

• Excellent verbal and written communication skills

• Proven ability to work with cross functional teams

• Demonstrated ability to maintain confidential information and use personal discretion and judgement while performing all tasks related to job responsibilities

Working Conditions

• Mostly desk-based work with periodic movement through production, test, file, and office areas.
• Includes extended computer use, data entry, and review of detailed technical information.
• Requires occasional physical activity, including lifting up to 50 lb., climbing, bending, and squatting.
• Minimal periodic travel may be required.
• Reasonable accommodations may be made for qualified individuals.

Job Description Acknowledgment

This job description summarizes the primary duties and qualifications for the position. It is not intended to contain a comprehensive list of every responsibility. Duties may be adjusted based on business needs, project assignments, and management direction.

Department Manager

Manager Signature

Employee Signature

Effective Date