Purchasing Associate

The Purchasing Associate supports inventory replenishment and purchasing operations by maintaining purchase orders, monitoring vendor performance, resolving discrepancies, and ensuring accurate data within company systems. This role works closely with Demand Planning, Merchandising, Distribution Centers, Retail Stores, and vendors to ensure timely product availability and efficient supply chain execution. 

Responsibilities:

• Create, maintain, and update purchase orders in company purchasing systems.
• Monitor open purchase orders and communicate with vendors regarding status, lead times, pricing, and delivery schedules
• Maintain accurate SKU, vendor and purchase order data
• Review and process confirmations
• Investigate and resolve invoice discrepancies and vendor payment issues
• Identify and resolve EDI transmission errors between the company and vendors
• Collaborate with Retail Stores, Distribution Centers, and internal departments to resolved shipment, inventory, and receiving discrepancies
• Analyze reports and system data to track order status, identify issues, and support purchasing decisions
• Maintain compliance with company policies, procedures, and purchasing standards.
• Participate in process improvement initiatives to increase efficiency and accuracy
• Perform other duties as assigned

Qualification Requirements:

• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Willingness and ability to learn company purchasing and inventory management systems including Commercial Ware, and JDA MMS
• Excellent verbal and written communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines in fast-paced environment
• Ability to work independently and collaboratively within a team environment

Education and Experience

• High school diploma or equivalency required

Pay Rate:

The pay range below is provided in compliance with state/city specific laws. This pay range applies to this location. Pay ranges may be different in other locations.

• $16.75 per hour+ Incentives