Library Assistant II

The person in this position may be cross trained to assist in multiple functions of the IAS Department. They will work with most formats included in the University Libraries collections and assist with planning and implementing various collection analysis projects..  The key responsibilities of this position support the Libraries’ acquisition’s function and include ordering and processing invoices for firm orders and requests. 

• Assumes duties in support of the acquisition functions of the department.  Orders and processes material by identifying appropriate vendors and creating purchase orders for complex materials, including out of print materials. Conducts searches in various bibliographic databases to verify and/or complete data on purchase requests, to eliminate duplication, and to load into the integrated library system (ILS).  
• Processes invoices for payment using knowledge of university and library procedures for handling invoices and payments.  Verifies and Loads URLs for e-book orders.  Creates brief original order records in the integrated library system following established library policy.  Identifies and resolves subscription payment and other invoicing problems.  
• Communicates with vendors regarding problems of non-receipt of orders or payment problems. Assists in opening, unpacking, and sorting daily mail and other packages, boxes, shipments, and deliveries. Works with colleagues from cataloging and other areas to address and correct problems with item records in the library’s online catalog.  
• Assists with the processing of materials and the updating of online catalog records for items being removed from the Libraries’ collections.  Assists with preparing and maintaining documents and forms that support the Acquisitions and Collection Development unit.  Compiles and reports appropriate statistics on various categories of work performed.  Assists with general functions of the Acquisitions and Collection Development Unit, as needed. 
•  Participates in managing incoming mail, including opening, unboxing, sorting mail, packages, and boxes.  Receives or checks-in materials including periodicals, firm orders, and standing orders using appropriate integrated library system (ILS) functions.  Assists with the serial's renewal process, and the processing of serials invoices, using the appropriate automated software, (usually Ebsconet).  
• Participates in maintaining the order, accuracy, and correct labeling of the shelves for periodicals, microform and newspapers.  Compiles and submits statistical data or other reports, on established schedule or as requested, on all work performed, using departmental forms or submission mechanisms.  Undertakes other duties as assigned.

Requires a high school diploma or GED and one year of work experience.  Some college and/or library experience are preferred. 

Applicants must be authorized to work in the U.S.  We are unable to sponsor or take over sponsorship of an employment visa at this time.