Administrative Assistant

Location: Onsite at location listed on posting. 

The Administrative Assistant receives direction from assigned management personnel.  The incumbent in this position schedules appointments, Greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail.

Essential Duties and Responsibilities

• Greets scheduled visitors and directs them to appropriate area or person 
• Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones 
• Composes and types of routine correspondence
• Organizes and maintains file system and files correspondence and other records.  Creates and maintains database and spreadsheet files
• Answers telephone calls, and arranges conference calls 
• Coordinates manager’s schedule and makes appointments
• Arranges and coordinates travel schedules and reservations
• Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel
• Researches, compiles, and analyzes data for special projects and various reports
• Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. 
• Makes copies of correspondence or other printed materials     
• Prepares outgoing mail and correspondence, including e-mail and faxes
• Orders and maintains supplies, and arranges for equipment maintenance
• May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations
• Assist other AA’s and other departments with administrative support as needed

• Performs all other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position:

1. High school diploma or GED and at least 0-2 years of experience or equivalent combination of education and experience