Clinical Research Coordinator Associate

We are seeking a superstar, highly motivated, organized, reliable, and community-oriented English/Spanish bilingual Full-Time Research Coordinator / Research Data Collector for a Stanford family healthy weight research program for children with obesity and their parents.

The research study includes weekly family-based group sessions, online activities, and repeated research assessments over time. This position will serve as a primary data collector for child and parent assessments, including administering surveys and physical measurements and will also support weekly family sessions. 

Some evening and/or weekend availability will be required.

Duties include:

• Coordinate study activities from startup through close-out, including participant recruitment, screening, scheduling, enrollment, data collection, and follow-up.
• Serve as a primary contact for research participants, families, sponsors, regulatory agencies, and community partners.
• Communicate regularly with prospective and enrolled families in a professional, supportive, and culturally appropriate manner.
• Determine participant eligibility, obtain informed consent according to protocol, and assist with recruitment and community outreach strategies.
• Serve as a primary data collector for child and parent assessments, including administering surveys, questionnaires, and standardized interview questions.
• Explain study procedures to participants in a clear, professional, and participant-friendly manner.
• Collect child and parent study data according to standardized research protocols, study manuals, and certification requirements.
• Conduct anthropometric and related body composition measurements, including height, weight, waist circumference, and other study-specified measures.
• Coordinate and administer health behavior assessments, including physical activity, sedentary behavior, sleep, screen time, and dietary assessment procedures.
• Enter, manage, and track participant data in secure study databases accurately and promptly.
• Develop and maintain study-related documents, flow sheets, case report forms, tracking logs, and other study materials.
• Review study records and case report forms for completeness and accuracy against source documents.
• Track assessment completion, coordinate reminders and make-up visits, and proactively follow up with families to minimize missing data.
• Ensure compliance with research protocols, institutional requirements, IRB approvals, and regulatory documentation standards.
• Prepare regulatory submissions and assist with IRB renewals, monitor visits, sponsor meetings, and regulatory audits.
• Interact regularly with the principal investigator and study team to ensure participant safety, data quality, and adherence to proper study conduct.
• Assist with training and supervision of additional study staff related to recruitment, enrollment, assessment procedures, and data collection.
• Participate in delivery of weekly group health behavior change sessions for children and parents during evening hours.
• Participate in family engagement and participation throughout the intervention program.

* - Other activities as needed to assist in the successful conduct of the study.

Core Duties:

• Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
• Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
• Coordinate collection of study specimens and processing.
• Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
• Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
• Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
• Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
• Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
• Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
• Participate in monitor visits and regulatory audits.
   

Minimum Education and Experience

Two-year college degree and two years related work experience or a bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.

Knowledge, Skills and Abilities:

• Strong interpersonal skills.
• Proficiency with Microsoft Office.
• Knowledge of medical terminology.
   

Certificates and Licenses Required

Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.

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Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.

• Ability to drive day or night.

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.