Maintenance Parts Room Clerk

OVERHILL FARMS INC.

JOB DESCRIPTION

CLASSIFICATION:                         Maintenance Parts Room Clerk

EFFECTIVE DATE:                       09/28/2023

REPORTS TO:                                 Maintenance Manager

DEPARTMENT:                              Maintenance

EXEMPT/NON-EXEMPT:             Non-Exempt

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works closely with the Maintenance Manager to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
• Works with the Maintenance teams (Buyer, Maintenance Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long‐ and short‐term maintenance plans
• Verify all purchasing for the Maintenance department to efficiently meet quality standards and production daily requirements.
• Ensure all materials and supplies needed for daily production operation are available in stock.
• Properly maintains the COGZ system updated to control and enter all incoming and outgoing materials of the partsroom.
• Maintain computer files of all parts by proper item number, location and account number, and ensure that parts are stored in the proper location.
• Ensure that all parts entering or returned to the stock are in good working condition prior to being added to inventory.
• Monitor fast moving parts, and visually inspect that there is min and max quantity of part in bin.  Make adjustments to reconcile any discrepancies.
• Works closely with area maintenance mechanics to keep current with maintenance projects and equipment changes.  So partsroom levels match equipment requirements for critical spare parts.
• Create labels and post part numbers on all the bins.
• Establish minimum and maximum stock levels to the lowest possible amount without jeopardizing ability of plant to run.
• Optain copies of all purchase orders and parts packing slips for verification of items purchased as required, utilizing COGZ computer system. 

• Review parts manuals, catalogs, etc. for part numbers, nomenclature and/or dimension information to order parts.
• Notify requester upon receipt of parts requested as soon as possible.
• Performs monthly cyclecounts to report, review and correct any discrepancies with the team.
• Process return forms for pick ups and make signed copies for the team.  Note “Return” on packing list.
• Issues copy of PO for parts receipts for the received items for the team.
• Works closely with accounts payable to ensure an efficient invoice process and parts/services payments.
• Follow through for parts on back orders and complete pending PO.
• Ensure getting credit for parts returned, damaged and/or missing.
• Ensure all parts obtained from the partsroom are properly documented in order to avoid discrepancies during cyclecounts.
• Signed out parts are to be balance from stock throught COGZ.
• Performs all other duties as assigned by the Maintenance Managers.

General Duties:

Supports production, utilities and facility equipment with critical parts and tools, as required.  May include any of the following areas listed below:

• Provides support in inspecting equipment for wear to replace/repair prior to failure.
• Promptly provides support to attend a breakdown or malfunction ae required.
• Supports maintenance and repair of forklifts as required.
• Supports training of current and new maintenance team as needed.
• Works with the maintenance buyer to meet department objectives.

Other Duties:

• Responsible for performing job tasks in a safe and efficient manner.
• Identifies areas for improvement of efficiency
• Reports the status of activities in a written and verbal manner on a daily basis.
• Ensures that a good working relationship with other areas and the entire maintenance team is maintained.
• Identifies areas for improvement of efficiency.
• Maintain and clean all part bins at all times.
• Operate industrial forklifts, pallet jacks, pick up trucks, and other company vehicles, as required.
• Provides support to other areas when required.
• Comply with all company policies and procedures including safety rules and Good Manufacturing Practices.  Includes use of appropriate PPE.
• Attend all employee trainings and meetings.