Inventory Control Admin

Description

Build your career with Heritage Auctions, the world’s largest collectibles auctioneer.

Celebrating its 50th anniversary in 2026, Heritage Auctions has spent five decades connecting collectors with extraordinary objects and the stories behind them. Headquartered in Dallas, Texas, with offices across the United States and around the world, Heritage serves more than 50 auction categories, including Coins, Sports, Comics, Entertainment, Historical, Jewelry, Fine and Decorative Art, Luxury Accessories, Wine, and many more. Join a collaborative, fast-paced company where curiosity is valued, expertise is celebrated, and every day offers an opportunity to work with remarkable pieces of history and culture.

SUMMARY: We are seeking an Entry-Level Inventory Control Administrator responsible for entering, tracking, and monitoring inventory and departmental item processing.

SCHEDULE: This is a full-time onsite position at our Dallas Headquarters

BENEFITS:

• Medical, Dental, Vision coverage
• Paid time off
• 401k savings plans
• Onsite gym with access to a personal trainer

COMPENSATION: Commensurate based on experience.

LOCATION: South of Dallas/Fort Worth International Airport, NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Receive and process purchase requests
• Ensure correct items are received according to requests and invoices
• Label items with appropriate information
• Input item information into the inventory system accurately
• Coordinate with Graders
• Assist in scheduling, reconciling, analyzing, and reporting physical inventories within the required time
• Must be able to travel 6-10 times a year for 4-6 days

Requirements

SKILLS AND ABILITIES:

• Have excellent communication skills, verbal and written
• High ability to multitask
• Have excellent attention to detail
• High willingness to learn with a positive attitude
• Self-motivation and strong work ethic
• Ability to follow set standards and take direction
• Ability to analyze and propose solutions to problems
• Ability to work in a fast-paced, multi-project, and dynamic environment
• Excellent organizational skills: accurate and thorough
• Absolute drive to complete projects on time and in a detailed manner
• Proficiency in Microsoft Office Suite, including:

- Word: document formatting, templates, and mail merge

- Excel: spreadsheets, formulas, and data reporting

- Outlook: calendar management, task coordination, and handling high-volume correspondence

WORK ENVIRONMENT: Individuals must be able to work in a very fast-paced and team-focused office environment.

Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE