Human Resources Coordinator

Position Summary 

The Human Resources Coordinator supports the Human Resources function by managing recruitment, onboarding, and staffing processes for UCPIE’s respite, after-school, and administrative programs. This role plays a critical part in ensuring the organization attracts and hires qualified staff to support individuals with disabilities and their families.

Working closely with the Director of Human Resources and program leadership, the Human Resources Coordinator manages the full-cycle recruitment process, coordinates onboarding and employment compliance requirements, and supports employee lifecycle activities including staffing transitions and separations. The position also provides administrative support to the Human Resources department and helps ensure compliance with employment regulations and organizational policies.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Recruitment and Talent Acquisition

• Manage full-cycle recruitment for respite workers, caregivers, after-school program staff, and administrative positions.
• Receive and evaluate staffing requisitions from hiring managers and assess hiring needs.
• Partner with program managers to determine position requirements, qualifications, and service needs related to respite and program services.
• Develop and implement recruitment strategies to achieve required staffing levels, particularly for hard-to-fill caregiver roles.
• Post job openings and source candidates through job boards, community outreach, and employee referrals.
• Maintain relationships with colleges, universities, school districts, and community organizations to develop candidate pipelines.
• Represent UCPIE at career fairs, job fairs, and community recruitment events.
• Review applications, conduct candidate screenings, and coordinate interviews with hiring managers.

Hiring and Onboarding

• Coordinate all aspects of the hiring process after candidate selection.
• Conduct reference checks and verify candidate qualifications.
• Guide candidates through the onboarding process and employment requirements, including:
  • DOJ/FBI fingerprint clearance
  • TB screening
  • CPR and First Aid certification
  • Other program-related compliance requirements
• Prepare new hire documentation and personnel files.
• Complete and maintain I-9 Employment Eligibility Verification in compliance with federal regulations.
• Enter employee information and maintain documentation within the HRIS system (ADP or other system).
• Schedule and coordinate new hire orientation.
• Ensure new employees receive necessary information regarding job responsibilities, program expectations, and employment policies.

HR Administration and Employee Lifecycle Support

• Assist with employee status changes including promotions, transfers, and position updates.
• Support employee separation and termination processes including documentation and coordination with HR leadership.
• Process employment verification requests.
• Maintain employee personnel records and ensure HR documentation is accurate and compliant. Maintain strict confidentiality of sensitive employee information and HR documentation.
• Maintain I-9 records and ensure compliance with federal employment eligibility requirements.
• Respond to employee inquiries regarding HR processes, onboarding requirements, and employment documentation.
• Maintain confidentiality of employee and organizational information.
• Provide administrative support to the Director of Human Resources and assist with HR initiatives or projects.

Competencies

• Communication Proficiency
• Decision Making and Problem Solving
• Initiative and Accountability
• Personal Effectiveness and Professional Credibility
• Stress Management and Composure
• Learning Agility
• Time Management and Organizational Skills
• Cultural Sensitivity and commitment to serving individuals with disabilities and their families

Required Education, Skills, and Experience

• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field; or equivalent combination of education and work experience will be considered. HR certification such as SHRM-CP or PHR preferred but not required.
• Minimum 2–3 years of experience in recruitment, staffing coordination, or human resources, preferably in a nonprofit, healthcare, home care, or social services environment.
• Experience recruiting caregivers, respite workers, or similar service-based positions strongly preferred.
• Knowledge of recruiting practices, onboarding processes, and HR compliance requirements including I-9 documentation.
• Bilingual in English and Spanish; ability to communicate effectively with Spanish-speaking applicants and families is highly desirable.
• Advanced proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong written and verbal communication skills.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficiency with Microsoft Office and HRIS systems such as ADP.

Additional Eligibility Requirements

• Valid California driver’s license
• Valid vehicle registration
• Valid vehicle insurance

Work Environment and Schedule

This position operates primarily in a professional office environment and routinely uses standard office equipment including computers, phones, printers, scanners, and photocopiers.
The typical work schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m.; however, flexibility may be required to attend recruitment events, career fairs, or program-related meetings that occur during evenings or weekends.

Physical Demands
While performing the duties of this job, the employee is regularly required to communicate verbally and in writing. The position requires extended periods of sitting and computer use. The employee may occasionally be required to stand, walk, reach with hands and arms, and lift or move office materials.

Travel
This position requires occasional travel within the Inland Empire to attend recruitment events, onboarding appointments, or meetings. Employees must be able to drive their own vehicle to off-site locations.

Work Authorization / Security Clearance

• Fingerprint clearance through the Department of Justice (DOJ) and Federal Bureau of Investigation (FBI)
• Must be legally authorized to work in the United States

FLSA Classification

This position is classified as non-exempt and is eligible for overtime in accordance with federal and state wage and hour laws.

Equal Employment Opportunity Statement

UCPIE is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. Employment decisions are made without regard to race, color, religion, sex, gender identity, gender expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, veteran status, or any other status protected by applicable federal, state, or local laws.

Background Check Disclosure

Employment with UCPIE is contingent upon successful completion of required background checks, including Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) fingerprint clearance, as well as any other screenings required for positions serving individuals with disabilities.

At-Will Employment Statement

Employment with UCPIE is at-will, which means that either the employee or the organization may terminate the employment relationship at any time, with or without cause or advance notice, subject to applicable laws.

Job Description Disclaimer

This job description is intended to describe the general nature and level of work performed by an individual assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. UCPIE reserves the right to modify job duties or responsibilities at any time based on organizational needs.