Self Direction Onboarding Coordinator

Description

Purpose: The Onboarding Coordinator will assist with providing both administrative and clerical support. They will act as a liaison with families/individuals participating in the Self Direction program to help fill vacancies as requested and facilitate the hiring process. To ensure compliance with laws, policies, and procedures.   

 
Essential Functions:

• Performs customer service functions by answering employee requests and questions as requested.
• Prepares and maintains employee files.
• Runs reports from employee database as requested.
• Files papers and documents into appropriate employee files in a timely manner; performs paper and system audits as necessary.
• Enters data into the HR Database(s), ensuring the accuracy of information.
• Recruits for all vacant positions within the Agency including advertising and presenting Agency information at career fairs in a professional manner.
• Conducts the entire hiring process for Self-Hired staff including review of applications, all hiring paperwork and scheduling of all pre-employment testing.
• Audits all new hire paperwork for accuracy and missing information.
• Ensures proper and timely communication with applicable parties regarding new hire status and work eligibility. 
• Runs monthly Medicaid Exclusion report on all Agency employees, ensuring confidentiality of information.
• Processes background checks and child registry, ensuring confidentiality of the information.
• Ensures Personnel file check lists and files are complete and accurate.
• Is responsible for the employment I-9 files, ensuring compliance, monitoring, and updating of I-9 Employment Eligibility Verification. Maintains current and accurate I-9 books.
• Types and sends correspondence as necessary and within given timeframe.
• Maintains all employee and applicant documentation as dictated by governing agencies.
• Assists the Self Direction HR Program Director with various research projects and/or special projects.
• Ensures department filing is done accurately and timely.
• Conducts monthly, quarterly and annual peer audits, as requested.
• Accurately interprets and administers legal mandates, policies, procedures, and regulations.
• Distributes and maintains all New Hire and Annual trainings for Self-Hired staff.
• All other related duties as assigned/requested by supervisor. 

Requirements

Qualifications: 

• High School Diploma and 1 year experience in Human Resources and/or Recruiting.
• Background in employment law and other government compliance regulations is preferred.
• Strong organizational skills with a keen ability to prioritize and multi-task.
• Ability to adhere to and meet deadlines.
• Well developed team skills, unquestioned integrity, and the experience, confidence, and presence to effectively handle interpersonal relationships and sensitive HR issues.
• Excellent communicator (oral and written) including the desire to ask questions and learn from co-workers.
• Speaks clearly in positive or negative situations
• Edits work for spelling and grammar, presents numerical data effectively, and is able to read and interpret written information.
• Demonstrates accuracy, thoroughness, and monitors own work to ensure quality.
• Adapts to changes in the work environment, manages competing demands, a fast-paced work environment and can deal with frequent change, delays or unexpected events.
• Proficiency in Microsoft Word and Excel.
• Valid NYS Driver’s License acceptable to agency insurance standards, preferred. Maintain valid insurance and provide insurance card if you use your own vehicle.

Physical/Cognitive Requirements:

• Sitting for extended periods of time.
• Use of computer for extended periods of time.
• Ability to remain calm in stressful or demanding situations.
• Ability to perform multiple tasks.
• Bending, reaching, pushing, pulling while filing and setting up Job Fairs. Must be able to lift a minimum of 50 pounds.
• Adherence to Agency attendance policy.