Program Assistant, Edie Windsor SAGE Center

About SAGE:

SAGE is the world’s largest and oldest organization dedicated to improving the lives of LGBTQ+ older adults (lesbian, gay, bisexual, transgender, queer and questioning, and other self-identifying members of the community). Founded in 1978 and headquartered in New York City, SAGE is a national organization that offers supportive services and consumer resources for LGBTQ+ older adults and their caregivers, advocates for public policy changes that address the needs of LGBTQ+ older people and provides cultural competency training for aging providers and LGBTQ+ organizations.

Summary:

The primary functions of the Program Assistant at the Edie Windsor SAGE Center are to: (1) provide direct administrative support to the Director of the Edie Windsor SAGE Center, and (2) support the work of the Program Coordinators in the creation, preparation, implementation, and evaluation of programming for LGBTQ+ older adults at the center. The Program Assistant ideally has experience working with aging and/or LGBTQ+ communities and has some administrative and computer experience. They must be able to interact with, relate to, and work with diverse LGBTQ+ older adults, community partners and other colleagues across departments at SAGE. This role reports directly to the Director of the Edie Windsor SAGE Center.

Responsibilities:

• Provide administrative support to the Director, which includes data entry tasks using Salesforce and VIVE, as well as managing special projects
• Develop promotional material for center programming using Canva, including flyers, signage, and digital displays
• Provide additional event support for all programs (assist with set up of audio/visual equipment, set up and break down furniture, provide program supplies, receive and store food, set up food stations, handle kitchen equipment, and collect attendance sheets)
• Develop a rapport with participants through regular engagement
• Work closely with the programming team to finalize the monthly program calendar, ensuring all edits are reconciled and the final design is ready for submission to the Director
• Generate and maintain monthly metrics for center’s computer center
• Supports client and program data entry, documentation, and reporting activities to help maintain accurate records and meet program requirements
• Support SAGE’s participation in the Heritage of Pride Parade and/or other Pride Month events
• Work one weekend day for special events as needed and assist with Center Cooling Centers during heat advisory emergencies
• Provide peer-level coverage of similarly scoped responsibilities during colleagues’ leaves or absences to ensure continuity of operations
• Provide dinner service coverage for a minimum of two and a maximum of three days each month when there is a change in the Food Coordinator’s schedule to accommodate early morning deliveries
• Perform other tasks and duties as assigned

Need-to-haves:

• Experience in aging field, LGBTQ+ service, or in program administration, organization and development is a plus. Other relevant work experience may be considered as a substitute
• Exceptional interpersonal skills and ability to work with SAGE’s diverse constituency
• Strong communication, organizational, and time management skills
• Ability to work independently, with good judgment, as well as collaboratively as part of a team
• Detail-oriented with ability to follow through on tasks without supervision
• Computer proficient, specifically in Microsoft Suite, Canva, or other graphic design platforms
• Demonstrated ability to adapt to new software applications, including database systems such as Salesforce and VIVE
• Commitment to SAGE’s mission and alignment with SAGE’s values
• Must be willing to acquire NYC Food Handlers' license

Nice-to-haves:

• Bilingual (English/Spanish) preferred
• Knowledge of NYC Department for the Aging deliverables, reporting and/or other similar standards
• Familiarity with history of/issues facing marginalized older adults and the LGBTQ+ community

Role Details:

• Status: Full-Time, non-exempt
• Work location and schedule: ~35 hours per week, M-F 12:00pm-8:00pm, onsite at the Edie Windsor SAGE Center, 305 7th Avenue 15th Fl, New York, NY 10001. Some mornings, weekends, and/or holidays may be required for special events
• Salary: $46,000 (in accordance with the Collective Bargaining Agreement, which places each union-covered role into a specific salary band with set compensation determined by years of service in that salary band at SAGE)
• Affiliation: This is a union-covered position, and the successful candidate will be required to join the SAGE Workers Union and is covered by the Union’s Collective Bargaining Agreement.
• Benefits: SAGE offers a rich benefits package including:
  • Two medical insurance plan options in which to enroll – with a very generous HRA contribution by SAGE and premium subsidies
  • An annually funded HRA (of up to $5k) for gender affirming care not covered by medical insurance
  • Dental and Vision insurance with premium subsidies
  • A safe harbor 401(k) plan with a match from SAGE of up to 5%
  • Generous PTO and office closures for holidays (including ½ day closures the day before many holidays!)
  • 100% SAGE-paid family and medical leave for up to 12 weeks
  • 8 weeks of Sabbatical leave after seven years of employment
  • 100% SAGE-paid disability and life insurance with the opportunity to elect additional life insurance coverage for the employee and their dependents
  • Medical and dependent care FSA and transit pre-tax benefits
  • An Employee Assistance Program (EAP) for free and confidential support from licensed counselors on a variety of issues
  • A really terrific team! An opportunity to help make a positive impact on SAGE staff and culture!
  • A chance to support the LGBTQ+ community and be a part of an organization doing vital work!

Application Instructions: Please apply through our careers page: https://www.sageusa.org/about-us/careers/. Please include both your resume and a cover letter describing your interest in working with us and what you’d bring to the role!

Got questions? Email careers@sageusa.org with questions about the application process.

Just a reminder:

SAGE is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, ethnicity, creed, color, religion, sex or gender, sexual orientation, gender identity, gender expression, alienage or national origin, ancestry, age, citizenship status, marital or family status, family medical history or genetic information, veteran status, HIV serostatus, military or military discharge status, height, weight, disability or handicap, domestic violence victim status, employment status, socioeconomic status, criminal history or arrest record, sexual or other reproductive health decisions, natural hair or hairstyle, or any other status or characteristic protected by applicable federal, state, or local laws. SAGE is dedicated to this policy, with respect to all matters concerning employment.