Executive Assistant: Providence, RI

At Textron, we power possibilities, push boundaries, and reach for the extraordinary.  This is a great opportunity to join a cutting-edge global, multi-industry company that is a leader in the aerospace, defense and manufacturing sectors.  We are looking for an energetic and motivated professional who is eager to develop in a legal environment by supporting Textron’s Deputy General Counsel and a collaborative department of lawyers and legal professionals on a wide variety of legal matters.

JOB SUMMARY     

The Executive Assistant will perform administrative support for Textron internal legal counsel and staff at Textron’s World Headquarters in Providence, Rhode Island.  Qualified candidates will be proactive, service-oriented, and demonstrate strong organizational skills.  The successful candidate must have effective written and verbal communication skills and the ability to prioritize and organize projects and workload efficiently so that assignments are completed accurately and in a timely fashion with limited supervision.  Additionally, the successful candidate must be able to work directly with vendors to perform duties such as organizing and scheduling travel, arranging training sessions, and resolving issues with invoices, etc.

RESPONSIBILITIES:

• Managing regular office administrative tasks such as sorting/responding to mail, managing multiple calendars, screening calls and taking messages, preparing expense reimbursement reports, word processing, copying, and providing other ad hoc support to staff.
• Producing correspondence, spreadsheets, reports, certificates, PowerPoint presentations and other documents.
• Scheduling travel and other arrangements.
• Preparing and requesting payments for invoices from third party vendors.
• Overseeing records management.
• Scheduling and providing support for meetings.
• Participating in onboarding of new staff and interns.
• Providing administrative support for the enterprise Legal Council and Legal Council Working Group meetings.
• Protecting and maintaining the privacy of employee personnel records and other confidential information.
• Performing such other duties as may be assigned.