Administration Logistics Coordinator

Summary

The Administration Logistics Coordinator is responsible for handling the logistical coordination of the organization’s facilities, including office buildings and plant. Other duties include management of all aspects regarding transportation, as well as shipping and receiving tasks. The Logistics Coordinator shall also create and maintain all associated documentation in adherence to legislation and organizational policies and procedures. In some circumstances, the Logistics Coordinator may be responsible for the safety requirements of the organization’s facilities and assets.

Core Competencies

• Customer Focus                  
• Communication   
• Energy & Stress
• Highly-organized                
• Team Work            
• Time Management            
• Adaptability/ Flexibility    
• Decision Making and Judgement
• Planning and Organizing
• Problem Solving

Job Duties

• Develop and direct logistic processes and establish ongoing improvement plans for freight management, vendor routing, and carrier management.
• Develop, implement, and monitor performance metrics for transportation, shipping and receiving.
• Create, monitor, and report on weekly and monthly logistics key performance indicators.
• Negotiate with and manage contracts and service level agreements for third party suppliers and/or service providers.
• Collaborate with purchasing departments in request for proposal (RFP), and request for quote (RFQ) processes.
• Work with the inventory planning personnel to minimize shortages and improve inventory holdings.
• Provide monthly updates on the status of projects and give progress reports on other process improvement initiatives.
• Supervise facility design, improvements, and contracts, including real estate transactions, leases, repairs, and design.
• Manage courier/carrier implementations and establish service level agreements to ensure services are delivered as promised.
• Conduct profit and loss management for the company’s logistics function; manage logistics budget.
• Provide administration for the warehousing system and regularly review performance expectations with leadership team.
• Communicate the organizations safety policies in accordance with applicable federal safety standards and local laws.
• Deal with imports and exports shipped to and from the company; work with customs officials to ensure compliance.
• Conduct fleet management on company vehicles as necessary.
• Daily monitoring/coordinating of al shipments including inbound and outbound shipments.
• Obtain freight quotes and prepare documentation for outbound shipments.
• Assist Manager in all tasks related to logistics and customer service.
• Maintain database of shipments.
• Maintain relationships with carriers and warehouses.
• Build and maintain daily reports related to logistics.
• Perform other duties as required.

Requirements

• Minimum Grade 12 education or equivalent.
• Five years related experience in a manufacturing environment.
• Direct working knowledge of operations, plant management, inventory control, and transportation management.
• Solid computer proficiency and knowledge of Microsoft Office software suite.
• Experience in managing third-party logistics providers.
• Solid project management skills are essential.
• Excellent interpersonal and communication skills.
• Excellent analytical and problem solving skills.
• Good financial and business awareness.
• Good written and verbal skills to communicate with all levels of the organization and its executive team.
• Strong quantitative and critical thinking skills.
• Strong customer service orientation.
• Team player.
• Ability to work in a “high pressure” environment.
• Crisis management skills.
• Detail oriented.
• Good interpersonal skills.

• Ability to manage multiple tasks.
• Strong negotiation skills.