Environmental, Health and Safety Admin

Description

The Environmental, Health and Safety Admin provides administrative, organizational, and coordination support to the Safety and Environmental teams. This position plays a critical role in maintaining compliance records, managing documentation, coordinating training and meetings, tracking department activities, and ensuring accurate and timely reporting. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and supporting regulatory compliance efforts.   This position can be based out of our Boise or Donnelly offices. 

Requirements

Essential Duties and Responsibilities:

Administrative Support

· Provide administrative support to Safety and Environmental Management and staff.

· Manage calendars, schedule meetings, and coordinate department activities.

· Prepare correspondence, reports, presentations, and meeting materials.

· Maintain department filing systems, both electronic and physical.

· Order office supplies and coordinate equipment and resource needs.

· Process invoices, purchase requisitions, expense reports, and other administrative transactions.

Safety Program Support

· Maintain safety records, training documentation, certifications, and compliance files.

· Assist with onboarding documentation and safety orientation scheduling.

· Track employee training requirements and notify supervisors of upcoming expirations.

· Support incident and near-miss reporting processes by organizing documentation and distributing reports.

· Compile safety metrics, statistics, and monthly reports.

· Coordinate safety meetings, toolbox talks, and training sessions.

Environmental Program Support

· Maintain environmental permit records, monitoring reports, and compliance documentation.

· Assist with tracking environmental inspections, audits, and regulatory reporting deadlines.

· Support data entry and recordkeeping associated with air, water, waste, SWPPP, SCPP, and reclamation programs.

· Compile environmental data and assist in preparing regulatory reports and documentation.

· Coordinate environmental meetings and communication activities.

Records Management & Compliance

· Ensure records are maintained in accordance with company policies and regulatory requirements.

· Maintain confidentiality of sensitive employee and operational information.

· Assist with document control processes, revisions, and distribution.

· Support preparation for internal audits, inspections, and regulatory reviews.

Communication & Coordination

· Serve as a point of contact for internal and external stakeholders.

· Coordinate travel arrangements, meeting logistics, and department events.

· Work collaboratively with operations, human resources, contractors, and project teams.

· Support special projects and other duties as assigned.

Qualifications:

Knowledge, Skills, and Abilities

· Strong attention to detail with exceptional accuracy in recordkeeping and data entry. 

· Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. 

· Strong customer service and interpersonal skills. 

· Ability to work independently while supporting multiple departments. 

· Proficiency in preparing reports, spreadsheets, presentations, and professional correspondence. 

· Ability to maintain organized and auditable records. 

· Strong problem-solving, coordination, and follow-through skills. 

· Ability to adapt to changing priorities and departmental needs.

Required

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, or related field preferred.
• Minimum of 3 years of administrative support experience.
• Experience supporting safety, environmental, construction, mining, industrial, or operations teams preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
• Strong organizational, document management, and recordkeeping skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience working in mining, construction, manufacturing, energy, or heavy industrial environments.
• Knowledge of safety and environmental compliance documentation and reporting requirements.
• Experience with document management systems and electronic filing platforms.
• Familiarity with training management systems and compliance tracking tools.
• Experience supporting regulatory audits, inspections, or compliance programs.