Accounting Manager

Description

The Accounting Manager is an accounting leader responsible for both high-volume transactional accounting and higher-level financial oversight. This position personally manages daily accounts payable, accounts receivable, payment processing, cash activity, reconciliations, month-end close, and financial reporting while supervising an Accounting Associate primarily responsible for accounts receivable. Success requires someone who is comfortable moving between detailed data entry, daily problem-solving, team management, and accurate GAAP-compliant reporting in a fast-paced, multi-entity environment.

This is not a review-only, advisory, or purely managerial accounting position. The successful candidate must be willing and able to personally process a significant volume of daily transactions, maintain accuracy under frequent deadlines and interruptions, and take ownership of both routine accounting work and complex financial responsibilities.

Key Responsibilities

• Personally perform and support high-volume daily accounting operations, including accounts payable, accounts receivable, payment processing, cash application, account maintenance, transaction entry, and reconciliation.
• Oversee accounts receivable operations and personally assist with invoicing, cash application, collections, account reconciliation, refunds, deposits, and issue resolution as volume and deadlines require.
• Direct, support, and hold accountable the Accounting Associate responsible primarily for accounts receivable, including assigning priorities, reviewing work, resolving escalated issues, providing training, and ensuring daily and monthly deadlines are met.
• Manage the month-end close process, including preparation and review of journal entries, accruals, supporting schedules, and account reconciliations.
• Prepare accurate and timely monthly financial statements and management reports, including consolidation of multiple entities.
• Review and reconcile balance sheet accounts; investigate and resolve discrepancies promptly.
• Reconcile and explain variances between actual results and monthly revenue projections for each branch.
• Manage daily cash activity, bank reconciliations, payment processing, and weekly cash-flow reporting.
• Prepare monthly commission reports and maintain accurate supporting documentation.
• Maintain fixed-asset records and track capital expenditures.
• Monitor accounts receivable aging, support collection efforts, and coordinate lien filings when appropriate.
• Maintain strong internal controls and ensure accounting records comply with GAAP and company policies.
• Coordinate annual insurance audits and provide accurate schedules and supporting documentation.
• Prepare minority-business applications and related documentation.
• Support special projects, including business acquisitions, system improvements, process documentation, and other accounting initiatives.
• Communicate clearly with branch leaders, vendors, customers, and internal stakeholders to resolve accounting issues and meet deadlines.
• Perform other accounting-related duties assigned by the supervisor or manager.

Requirements

 Required Qualifications

• Bachelor’s or master’s degree in Accounting, Finance, or a related field, with at least three years of progressive accounting experience in a high-volume, deadline-driven environment. Candidates must have demonstrated hands-on experience processing accounts payable, accounts receivable, payments, cash activity, reconciliations, financial and management reports, and multi-entity consolidations, as well as experience supervising or developing accounting staff.
• CMP or CMA preferred but not required.
• The ideal candidate combines strong technical accounting knowledge with the willingness and capacity to perform detailed daily accounting work consistently.
• Strong working knowledge of GAAP, internal controls, financial reporting, journal entries, and account reconciliation.
• Advanced Microsoft Excel skills and proficiency with QuickBooks or a comparable accounting system.
• Demonstrated ability to organize and complete a high volume of recurring transactions while managing competing daily, weekly, and month-end deadlines without sacrificing accuracy or follow-through.
• Proven ability to lead, train, prioritize work for, and hold accounting staff accountable.
• Strong analytical and problem-solving skills, with the ability to resolve issues independently using available written or verbal guidance.
• Excellent written, telephone, and in-person communication skills, with the ability to work effectively across departments and maintain a collaborative team environment.
• High level of accuracy, confidentiality, integrity, dependability, and professional judgment.
• Successful completion of required background check and drug screening.

Preferred Qualifications

• Experience in a multi-entity, multi-branch, professional-services, construction, engineering, or similarly transaction-intensive environment.
• Experience supporting business acquisitions, audit preparation, process improvement, or accounting-system enhancements.
• Working knowledge of lien processes and collections practices.