Product Support Specialist - Owensboro, KY

The Product Support Specialist plays a critical role in supporting the Product Operations team by maintaining accurate product and purchasing data within UniFirst's systems, creating and managing purchase orders, and ensuring timely processing of vendor invoices. This position is responsible for maintaining the integrity of product information, supporting inventory replenishment, and facilitating efficient communication between suppliers and internal business partners.

Working closely with vendors, Accounts Payable, Receiving, Quality Control, Master Data Management (MDM), Planning and other cross-functional teams, the Product Support Specialist helps ensure the timely flow of products through the supply chain while maintaining high standards of accuracy and service.

This role requires exceptional organizational skills, strong attention to detail, effective communication, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate is self-motivated, solutions-oriented, and committed to continuous improvement.
Responsibilities:

Purchasing & Order Management
Create and maintain stock purchase orders within the AS400 system.
Monitor purchase orders throughout the procurement lifecycle, working directly with suppliers to confirm order status and delivery schedules.
Review and validate supplier order confirmations to ensure purchase order accuracy.
Monitor Advance Shipping Notices (ASNs) from suppliers and create inbound deliveries within the Warehouse Management System (WMS) to support receiving operations.

Product & System Data Management

• Maintain accurate product, supplier, and pricing information within UniFirst's systems of record.
• Perform ongoing system maintenance to ensure data accuracy and integrity.
• Troubleshoot and resolve product or system data discrepancies.
• Review monthly discontinued product reports and coordinate item, style, color, and size updates with the Master Data Management (MDM) team.
• Support annual standard cost updates by preparing vendor pricing worksheets and maintaining assigned vendor price lists.

Invoice Processing & Financial Support

• Match supplier invoices to receiving documentation.
• Prepare and submit vouchers for Accounts Payable processing in accordance with company procedures.
• Ensure documentation is complete, accurate, and submitted in a timely manner.

Supplier & Cross-Functional Collaboration

• Develop and maintain positive working relationships with assigned suppliers and internal stakeholders.
• Coordinate with Receiving and Quality Control teams to resolve product receipt issues and quality concerns.
• Provide product specifications and supplier samples to Quality Control as needed.
• Prepare and distribute Requests for Quotation (RFQs) to assigned suppliers.
• Maintain professional communication with vendors and internal customers while representing UniFirst in a positive and professional manner.

Administrative & Operational Support

• Organize, file, and distribute departmental documents and information.
• Support the Manager, Product Operations with administrative and operational initiatives.
• Participate in special projects and perform additional duties as assigned.