Accounts Payable Representative

Dinsmore is seeking a detail-oriented and organized Accounts Payable Representative to join our team in Cincinnati, Ohio. This role plays an important part in supporting the firm’s financial operations by ensuring the accurate and timely processing of invoices, expense reimbursements, check requests, and other disbursements.

The ideal candidate is comfortable working with financial systems, electronic document workflows, and data imports, and brings a proactive, service-oriented approach to resolving issues and responding to inquiries from vendors, legal assistants, and attorneys.

If you are detail-oriented, organized, and committed to accuracy, enjoy solving problems, managing competing priorities, and working collaboratively with colleagues across the firm, this is the position for you. Your technical skills, customer service mindset, and commitment to following established procedures will help ensure smooth, reliable accounts payable operations.

Responsibilities

• Paperless document processing and workflow management
• Processing and troubleshooting data imports into payable activity into ERP or other external systems

• Converting text files into excel to build a upload or import file

• Audits expense reimbursement forms for accuracy and compliance with firm guidelines

• Sorts and codes invoices and check requests
• Verifies that invoices, check requests and expense forms have necessary approvals
• Enters and scans invoices, check requests and expense forms into accounts payable system
• Matches checks with corresponding invoice, check request or expense form and submits for signature
• Process daily and emergency checks for all regional offices

• Credit card processing, reconciliation, and issue resolution
• Files paid invoices, check request and expense reimbursement forms

• Responsible for petty cash, payouts, receipts etc.
• Enters costs for petty cash, copy charges, charge memos, etc.
• Mails checks with required documentation
• Maintains vendor files
• Imports, makes corrections and posts various disbursement files
• Corresponds with vendors and responds to inquiries
• Assists with month end close and with yearly 1099 preparation and mailing
• Follows all firm established accounting policies and procedures

Preferred Qualifications

• Hands-on experience with file upload processes and data imports
• Strong Excel skills, (text file to excel conversion, vlookup, text to columns)
• Knowledge of credit card expense processing and account reconciliation
• Familiarity with paperless workflow systems and electronic document management
• Experience using Chrome River

Requirements

• At least 1 year of accounting experience