Human Resources Assistant

Paul, Weiss, Rifkind, Wharton & Garrison LLP is a global law firm of more than 1,500 lawyers focused on helping clients navigate their most complex legal and business challenges. Known for the depth and excellence of its corporate, litigation and restructuring practices, Paul, Weiss works collaboratively to deliver commercial and innovative solutions, supported by a firmwide commitment to developing and empowering exceptional legal talent and an unwavering dedication to client service. The world’s largest and most important public and private corporations, asset managers and financial institutions look to the firm for advice.

We are seeking a dynamic, resourceful, and highly organized professional to join our Human Resources Department. The Human Resources Assistant will support a variety of departmental processes and play an integral role in maintaining the department's day-to-day operations. This individual will work closely with members of the Firm's HR teams to deliver efficient, high-quality support across the full employee lifecycle for our Business Professionals team.

Responsibilities include but are not limited to:

· Provide administrative support to the Firm’s Human Resources department, which oversees the entire employee lifecycle for the Business Professionals team
· Assist with onboarding incoming paralegal classes by initiating and reviewing background checks, ensuring timely completion of new hire paperwork, and processing I-9 forms in compliance with firm policies and applicable legal requirements
· Review, collect, and upload onboarding forms and maintains accurate electronic files with discretion
· Schedule and conduct new hire orientation sessions and serve as a point of contact for new employees during their first weeks of employment
· Partner with recruiters to review data and documentation in the applicant tracking system and complete pre-onboarding steps to support a smooth and timely start for new hires
· Execute the onboarding process for temporary roles
· Maintain hiring and cost-tracking reports to support periodic and year-end reporting
· Assist with organizing all recruiting vendor agreements and agency placement fees
· Coordinate communication between candidates and hiring managers
· Maintain applicant tracking records and support timely candidate follow-up
· Assist with other recruiting initiatives as needed
· Assist with employment verifications and respond to routine employee inquiries regarding HR policies and procedures, escalating more complex matters to senior HR team members as appropriate
· Support the daily operations of the HR department by processing and submitting expense reports, processing invoices, managing office-supply inventory and coordinating timely replenishment
· Assemble new hire welcome gift boxes and coordinate shipment prior to the employee’s start date
· Provide assistance with employee events, training sessions, and other departmental initiatives as needed
· Point of contact when the HR Coordinator is out of the office
· Other duties and projects, as assigned