Legal Assistant – Commercial Real Estate & Land Use.

Description

Trenam Law is seeking an experienced Legal Assistant with at least 3+ years of experience supporting real estate attorneys, with a focus on commercial real estate and land use and zoning research. Preference will be given to candidates who demonstrate a strong desire to learn, possess advanced technical skills, and have a natural commitment to providing excellent client service.

This is an in-office position that is based in our St. Pete Office.

Requirements

• Provide proactive legal and administrative support to attorneys handling commercial real estate, land use, zoning, and transactional matters
• Format and proofread contracts, agreements, and legal correspondence
• Manage attorney calendars, track key transaction dates, and monitor deadlines
• Support land use attorneys with zoning applications, permitting processes, and municipal filings
• Communicate professionally and effectively with clients, governmental agencies, and other parties involved in transactions
• Coordinate document execution, notarization, and recording with appropriate authorities
• Assist with opening new matters, including gathering relevant information, initiating conflict checks, and preparing engagement letters
• Accurately enter and maintain documents in the Firm’s document management system  (DMS)
• Assist with time entry and billing procedures
• Maintain professionalism and confidentiality in all interactions and documentation
• Perform other duties as assigned

Qualifications

• 3+ years of experience supporting real estate attorneys; commercial real estate and/or land use and zoning experience preferred
• Familiarity with transactional processes, including purchase and sale agreements, commercial leasing, and closing procedures
• Working knowledge of land use and zoning research, including agency filings and permit tracking
• Strong attention to detail with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Ability to work effectively as part of a team in support of the Firm’s commitment to excellent client service
• Advanced technical proficiency in Microsoft Office and document management systems