Senior Administrative Assistant

AMECO is seeking a highly organized and detail-oriented Senior Administrative Assistant who will be responsible for providing administrative support to warehouse and distribution operations, including work order processing, product transfers, inventory documentation, data entry, reporting, invoicing, filing, and record maintenance. Ensures accurate and timely processing and communication of warehouse-related information while providing exceptional support to internal and external customers.

Key Responsibilities: 

• Process and maintain departmental paperwork, work order tickets, product transfers, invoices, shipping documents, and other warehouse-related records.
• Enter, update, and maintain accurate information in SAP and other applicable business systems.
• Review documentation for accuracy, completeness, and proper processing and follow up on discrepancies as needed.
• Maintain organized electronic and paper files and departmental records.
• Prepare routine reports, spreadsheets, and operational documentation to support warehouse activities and management.
• Provide administrative support for inventory control activities, including inventory transactions, adjustments, cycle count documentation, and discrepancy research.
• Research and assist with resolving order, shipment, inventory, invoicing, and documentation discrepancies.
• Maintain Safety Data Sheet (SDS) information, certifications, and other required documentation as applicable.
• Coordinate information and documentation between warehouse personnel and other departments, customers, vendors, and carriers as appropriate.
• Monitor assigned transactions, paperwork, and requests to ensure timely completion and appropriate follow-up.
• Respond to internal and external inquiries and provide accurate and timely information.
• Assist warehouse management with administrative projects, reporting, recordkeeping, and general clerical support.
• Establish and maintain positive working relationships with internal and external customers.
• Maintain confidentiality and accuracy of company, customer, and operational information.
• Uphold AMECO's productivity, quality, safety, and customer service standards.
• Adhere to and support AMECO's Health, Safety & Environmental (HSE) and Sustainability Policies.
• Perform all other duties as assigned.

Education Requirements: High School Diploma or GED

Minimum Qualifications:

• Minimum of two years of administrative, clerical, warehouse administrative, distribution support, or related experience required.
• Experience supporting warehouse, distribution, logistics, receiving, shipping, or inventory operations preferred.
• Familiarity with AMECO's product offering, including construction tools and consumables, preferred.
• General knowledge of inventory control, order processing, shipping, and receiving processes preferred.
• Strong data entry skills with a high degree of accuracy.
• Proficiency in Microsoft Office applications, including Excel and Outlook, with the ability to learn and effectively use other computer applications.
• Prior SAP B1 experience or exposure preferred.
• Strong organizational, filing, documentation, and recordkeeping skills.
• Excellent attention to detail with strong follow-through.
• Ability to research discrepancies and identify appropriate follow-up actions.
• Effective verbal and written communication skills with the ability to interact professionally with employees, customers, and business partners at all levels.
• Strong customer service and interpersonal skills with the ability to establish and maintain positive working relationships.
• Excellent time management and prioritization skills.
• Ability to manage multiple assignments and adjust priorities as business needs change.
• Self-motivated and able to work independently with limited day-to-day direction while exercising sound judgment.
• Professional demeanor with demonstrated reliability, discretion, credibility, and trustworthiness.

Certifications, Licenses, Registration: No specific certifications required. 

Supervisory Responsibilities: This position has no direct supervisory responsibilities.

Physical Demands/Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position primarily involves administrative work and requires frequent sitting and use of a computer, keyboard, telephone, and other standard office equipment.
• May periodically stand and walk throughout the office and warehouse and may occasionally reach, bend, stoop, or handle documents, files, and other materials.
• May occasionally be required to lift, carry, or move light office or administrative materials.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• This position provides administrative support within a warehouse/distribution environment. Work is primarily performed in an office or designated administrative area associated with the warehouse.
• Role involves working alone and collaborating as part of a team. Often required to work at a fast pace to meet deadlines, thus some stress may occur.
• Occasionally the performance of this position will require exposure to production/manufacturing/Warehouse areas, which may result in being near moving mechanical parts or being exposed to fumes or airborne particles. These respective areas will require the use of personal protective equipment, such as safety glasses, hearing protection or hard hats. The noise level in the production/manufacturing areas is usually loud.
• Required personal protective equipment must be worn when entering designated operational areas.

Travel Requirements: Travel is not routinely required. Occasional overtime or schedule flexibility may be required based on business and operational needs.

Joining the A-Team

What We Offer

We are committed to investing in our associates by providing meaningful career development opportunities, ongoing professional training, leadership advancement pathways, organizational stability, and a comprehensive total rewards package.

Our benefits include:

• Competitive base salary plus performance-based incentive opportunities designed to reward individual and organizational success
• Executive-level leadership development and continuing education opportunities
• Comprehensive medical coverage, including PPO and High-Deductible Health Plan (HDHP) options with Health Savings Account (HSA) or Flexible Spending Account (FSA) eligibility
• Dental insurance
• Vision insurance
• Eight (8) paid company holidays annually
• Generous paid time off (PTO) program
• 401(k) retirement plan with a company match of up to 4%
• Company-paid Life Insurance, Short-Term Disability (STD), and Long-Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• Voluntary supplemental benefits, including Accident, AD&D, Critical Illness, Hospital Indemnity, and additional Life Insurance coverage
• Additional executive benefits and perquisites may be available based on role eligibility

At AMECO, we recognize that our success is driven by exceptional people. We are dedicated to supporting our leaders with the resources, benefits, and opportunities they need to thrive personally and professionally.

Who We Are

AMECO is a full-service, global leader in integrated Site Services®, including scaffold material, design, and labor; tools; specialty rental and supply; construction equipment; vehicles; fleet services; energy solutions; workforce hydration; temporary facilities; and other site support solutions. Since 1947, we have partnered with industry leaders, facility owners, contractors, and government agencies to improve operational performance, increase productivity, and reduce project costs, no matter the scale: small, large, or truly epic.

At AMECO, expertise is more than a capability. It is our commitment. We leverage the knowledge, experience, and resources of our people to deliver innovative solutions that help our clients achieve greater efficiency, reliability, and project success.

Our proven track record spans capital construction projects and ongoing facility operations throughout North America. We specialize in managing critical indirect construction products and services while delivering measurable results through increased productivity, schedule certainty, cost optimization, and operational excellence.

AMECO serves a diverse range of industries, including:

• Power Generation
• Advanced Manufacturing & Technology
• Pharmaceutical & Biotechnology
• Liquified Natural Gas (LNG)
• Chemical Processing
• Infrastructure
• Marine
• Metals & Minerals
• Government & Rapid Response
• Commercial Construction

Through our comprehensive Site Services® solutions and customer-focused approach, we help clients maximize asset utilization, enhance performance, and successfully execute projects from planning to completion, and throughout operations and maintenance.

At AMECO, we don't just support projects. We unlock possibilities onsite, working together to make sites operate safely and efficiently, no matter the scale or complexity.