MANAGER, GRANTS (pre-award) - Medicine Administration

This individual provides technical assistance and guidance in the preparation, submission, processing, and management of research grants and contract proposals, awards, and agreements for researchers within the institution/ department. Also, assures that the administration of sponsored programs related to research is in compliance with institutional, federal, state and private agency rules and regulations.

•    Work closely with investigators on all aspects of the grant application process, including assisting with pre-award budget development, gathering supplemental materials, Other Support documentation, prior approval requests, post-award fund activation and progress reporting, as well as grant closeout procedures.
•    Reviews grant and contract proposal applications prior to submissions for accuracy, completeness, and compliance with all applicable policies, procedures, and regulations.
•    Acts as a liaison with departmental administrators, faculty and extramural funding agencies (federal, state, local and non-profit organizations) to endorse any edits to the proposals prior to institutional endorsement.
•    Ensures that grants and contracts applications are submitted and routed to the appropriate committee (Institutional Animal Care and Use Committee, Institutional Review Board, Bio-Safety Officer and Financial Conflict of Interest in Research Committee).
•    Reviews and provides supplemental (e.g. Just-In-Time, etc.) and amended information to extramural sponsors on grant applications.
•    May create and maintain computer documentation and appropriate files for proposal submissions/documentation, awards, and internal approvals.
•    Routine entry and maintenance of data and filing for all grants & contracts in the internal tracking systems and share drive.
•    May create and distribute funding opportunities packets, calendars and special alerts.
•    Performs other related duties.

• Bachelors degree required; MBA in related areas preferred.
• 7+ years experience in grants management or closely relevant, preferably in health care or higher education, with a minimum of 3 years of supervisory experienced preferred.
• Preferred:
  • Administrative experience in an academic or research-oriented environment and possess the motivation and organizational skills needed to contribute in a cutting edge research environment
  • Strong background in grant administration/budgeting principles and practices, excellent written and oral communication skills, and exceptional attention to detail
  • Previous experience with NIH grants in an academic research environment 
  • Excellent communication and ability to work effectively with all levels of staff and management
  • Highly organized with the ability to prioritize, multi-task, and meet multiple competing deadlines
  • Exceptional attention to detail and accuracy
  • Self-motivated with the ability to work both independently as well as within a team to problem solve and utilize resources
  • Quick study, adaptable and stays apprised of current institutional/sponsor policies
  • Intermediate/advanced Excel and Word skills
  • Prior experience with InfoEd is a plus