Grants Operations Coordinator - Pediatrics

Summary 

As a Grants Operations Coordinator, you will coordinate the post-award administration of various grants assigned to one or more pediatric divisions. Interacts with investigators and administrative staff to ensure that grants are in compliance with regulatory, funding agency, and policy requirements. 

This position is a remote. All remote work must be performed within one of the MCW registered payroll states, which currently includes: WI, AZ, DE, FL, GA, IL, IN, MD, MI, MN, MO, NC, TN, TX, and UT.

Primary Responsibilities  

• Generates forecasts to analyze financial trends, funding resources, and research impact of decisions on grant funding budgets.

• Analyzes monthly financial performance compared to Sponsor budget. Research variances and provide insight as to why they are occurring.

• Assists administrative staff and research team in the creation, negotiation, and administration of grants, contracts, and research proposals. 

• Assists in the development of grant budgets pre-award by monitoring for compliance with sponsor, MCW polices/procedures, and federal regulations.

• Coordinates the grant process from budget development to the post-award stage through closeout. Collaborates with the Grants and Contracts Office and the Office of Sponsored Programs on facilitation of these awards.

• Coordinates the budgetary aspects of the grant process from development and submission through closeout.

• Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.

• Administers grant budgets.

• May consolidate sources of information to ensure document requirements are complete.

• Ensures compliance with grant guidelines, budgets, and stipulations.

• Maintains records of division grant activity and provides reports to leadership upon request.

• Other research related system support including iLab and Forte administration.

• Oversee completion of special projects as assigned.

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Knowledge – Skills – Abilities 

• Knowledge of economics, accounting, mathematics, administration, English language, law, government, and human resources.

• Work requires resource management, mathematics, problem solving, coordinating work activities, critical thinking, systems analysis, operations analysis, time management, writing, active listening, and active learning skills.  

Qualifications 

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Bachelor’s degree 

Minimum Required Experience: 4 years of experience 

Preferred Education: Master's Degree                 

Preferred Experience:  4 or more years of grant coordination and administration.                

Physical Requirements 

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. 

Work Environment 

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. 

Sensory Acuity 

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. 

Target salary range for this position is between $65,200 - $82,500 annually. The final offered salary will depend on the applicant’s education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment.

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a brief overview of our benefits see: Benefits Overview

For a full list of positions see: MCW Careers

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.