Women's Ministry Children's Coordinator

Women’s Ministry Childcare Coordinator

Part-Time | Approximately 10 hours per week

Location: Ada Bible Church – Kentwood 

About the Role

The Women’s Ministry Childcare Coordinator plays a vital role in helping women fully engage in our Wednesday morning ministry groups by ensuring our childcare program runs safely, smoothly, and with warmth.

This person leads a team of volunteers and paid caregivers, creates welcoming spaces for children, and oversees all logistics—from check-in and setup to cleanup and safety. If you love kids, thrive in organized environments, and enjoy encouraging others as they serve, this is a great opportunity to make a meaningful impact.

What You’ll Do

Program Operations

• Arrive early on Wednesdays to prepare rooms, supplies, and age-appropriate activities.
• Manage check-in and check-out; maintain accurate attendance and incident logs.
• Float between rooms to support caregivers and ensure proper ratios.
• Oversee room cleanup and reset after programming.
• (Optional) Assist in a classroom for Ada Bible Moms on Tuesday mornings (8:30–11:30am).

Team Coordination

• Recruit, screen, schedule, and support childcare volunteers and providers.
• Build and maintain weekly coverage schedules; arrange substitutes when needed.
• Encourage your team and model a caring, professional tone.
• Approve timecards for childcare staff.

Child Safety & Care

• Uphold all safety, bathroom, and illness policies.
• Respond to minor incidents and parent concerns calmly and compassionately.
• Maintain appropriate adult-to-child ratios by age group.

Administration

• Track attendance, hours, and supply needs.
• Communicate with the Women’s Ministry Director of Operations regarding updates or needs.
• Coordinate with staff on allergies, special accommodations, and room assignments.

Who You Are

• Experienced in supervising childcare, preschool, nursery, or kids’ ministry teams.
• Dependable, calm under pressure, and attentive to safety and details.
• A strong communicator who enjoys leading and encouraging others.
• Someone who aligns with the mission and values of Ada Bible Church and desires to serve in a ministry environment.

Schedule & Compensation

• Approximately 10 hours per week:
  • Wednesdays: 4–5 hours (including setup and teardown).
  • Tuesdays: 2–3 hours (optional classroom support).
  • Additional flexible time for scheduling, communication, and admin tasks.
• Occasional additional paid hours for special events or trainings (pre-approved).