Hospital Systems Facilities Project Manager

The Massachusetts Department of Public Health (DPH)’s Public Health Hospital Systems is looking for a Hospital Systems Facilities Project Manager to join its team.  This role is responsible for providing coordination for system projects, administrative and general operations, and is responsible for assisting with the development and maintenance of project schedules, tracking progress and works with the facility team to identify project delays. This position will be monitoring maintenance and capital projects.

The Public Health Hospital system has four long-term sub-acute care facilities that are Joint Commission (JC) accredited and is managed by the Department of Public Health.  The facilities provide a full range of medical and psychiatric services, ancillary services, including rehab therapy, recreational therapy and pharmacy for adults and pediatric patients.  This is a great opportunity for someone who is experienced in project management, hospital systems, and capital projects.

Note: This position has statewide responsibilities and therefore primary work location is flexible within DPH work sites.

Note: This position requires an on-site presence at the four DPH hospitals listed below; expected travel time is on-site once per month for each hospital. 

• Lemuel Shattuck Hospital, Jamaica Plain

• Pappas Rehabilitation Hospital for Children, Canton

• Tewksbury Hospital, Tewksbury

• Western MA Hospital, Westfield

Duties and Responsibilities (these duties are a general summary and not all inclusive):

•      Monitors contracts and supporting documentation for projects and vendors; maintains and monitors Capital Asset Management Information System (CAMIS).

•      Ensures Design and Construction Laws are appropriately followed when putting projects out for bid.

•      Ensures Facility Directors complete maintenance requests in CAMIS.

•      Assist with prioritizing capital needs of all facilities, being mindful of spending limitations.

•      Monitors the progress of environment of care compliance throughout the facilities and takes appropriate action, as needed to ensure facility compliance, works with facility leadership to develop action plans and corrective action for areas that are out of compliance for both Physical Environment      and Life Safety.

•      Supports facilities’ Director for Safety and Environment of Care by developing and implementing a coordinated state-wide approach to monitoring and managing the three chapters within the Joint Commission Comprehensive Accreditation Manual for Hospitals.

•      Continuous Quality Improvement (CQI) – provides monthly project status and capital spending to Department of Capital Asset Management and Maintenance (DCAMM).

Preferred Qualifications: 

•      At least three years of Project Management experience with a preference for experience in healthcare facility projects.

•      Thorough knowledge and the principles of DCAMM (Department of Capital Asset Management and Maintenance); MCPPO designation in Public Contracting through the Office of the Inspector General; Design and Construction.

•      Familiarity with Mass Department of Public Health requirements related to hospital construction preferred.

•      Ability to work in a team and meet performance deadlines in a dynamic environment.

•      Excellent oral and written communications skills are necessary to interact with vendors and staff.

•      Experienced/skilled critical thinker who uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to opportunities or threats to success.

•      Ability to facilitate meetings and build consensus among partners.

•      Ability to work with diverse individuals and create an inclusive work environment.

•      Proficient usage of Microsoft Office products including Word, Excel, PowerPoint, Teams and Outlook.

About the Department of Public Health:

The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high-quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.

We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.

DPH coordinates programs and policies to address specific diseases and conditions and offers services to address the needs of vulnerable populations.  We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.

More information can be found at: MA Department of Public Health

Pre-Hire Process:

A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website.

ADA Reasonable Accommodation:

 If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4