Massachusetts Department of Developmental Services
Contract Specialist III
100 Cambridge Street, Boston, MA
On-site · Full-time
First seen by offpeak October 6, 2026
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The Contract Specialist III assists the Contracts & Procurement Manager and the Director of Contracts, Procurement, and Accounts Payable in meeting agency contract, procurement, and service needs; Ensures that contract and procurement processes are in compliance with state and federal laws, regulations, procedures, and requirements; Coordinates and effectively carries out management duties for agency contracts and encumbrances; Coordinates procurement of goods and services including reviewing requisitions, determining method of procurement, preparing bid documents, and negotiating contracts within budgetary limitations and scope of authority; Participates in Procurement Management Teams; Educates agency personnel on procurement policies; Provides technical assistance to vendors and staff; Recommends internal and external policy changes and procedural improvements. Duties include:
1. Review and analyze contract forms and procurement documents for compliance with applicable laws, regulations, and policies.
2. Establish, input, and manage contract and procurement encumbrances in MOSAIC, COMMBUYS, and HRIS systems.
3. Review requisitions submitted by agency personnel to determine compliance and appropriate procurement methods.
4. Obtain vendor information regarding pricing, availability, and delivery schedules.
5. Develop and execute Requests for Responses (RFRs), Requests for Quotations (RFQs), and bid documents.
6. Prepare purchase orders, contracts, scopes of work (SOWs), and related documentation.
7. Negotiate contracts and resolve issues related to goods and services.
8. Maintain procurement and contract databases ensuring accuracy and timeliness.
9. Provide technical assistance to agency personnel and vendors.
10. Participate in Procurement Management Teams and monitor compliance.
11. Develop and improve procurement and contract procedures and training materials.
12. Prepare reports, correspondence, and documentation.
13. Train staff on procurement systems and procedures.
14. Ensure timely preparation and distribution of documentation.
15. Resolve discrepancies in a timely and professional manner.
Preferred Qualifications
Knowledge of state procurement and accounting procedures and terminology
Knowledge of MOSAIC and COMMBUYS