Project Administrator- (In- Office Reading, PA)

About us 

Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions. 

Purpose:

The Project Administrator provides organized, accurate and timely administrative support to project managers and multidisciplinary project teams in the Reading office. The role helps maintain project routines, records, meetings, communications and reporting so work is executed in accordance with company procedures, customer requirements and agreed schedules. In addition, the position will assist with facility management duties to support the efficient day-to-day operation of the office. The successful candidate will manage competing priorities, exercise sound judgment and serve as a dependable point of coordination throughout the project lifecycle.  This role will be in-office located in Reading, PA.  

Responsibilities:

• Provide day-to-day administrative and coordination support to project managers, project controls personnel, discipline leads and other project team members.
• Coordinate project meetings, calendars and logistics; prepare agendas, capture minutes and action items, distribute materials and follow up on commitments and deadlines.
• Prepare, format, proofread and distribute project correspondence, reports, presentations, spreadsheets and other deliverables.
• Maintain project files, team sites, distribution lists, contact lists, registers and administrative records in accordance with approved procedures and retention requirements.
• Support project mobilization and demobilization, including onboarding coordination, system and access requests, workspace needs, team rosters and timely removal of project-specific access.
• Assist with routine project reporting by compiling data, updating trackers and dashboards, and monitoring the status of deliverables, milestones and action items.
• Support timekeeping, expense reporting, invoice documentation, purchase requests and other routine project administration as assigned.
• Coordinate the routing of documents and correspondence among internal teams, customers, vendors and suppliers while maintaining confidentiality and appropriate access controls.
• Work closely with Document Control to ensure formal project records are submitted, distributed and retained through approved systems and processes.
• Help maintain project-specific procedures, templates and communication routines; identify administrative improvements that increase consistency and efficiency.
• Promote positive working relationships across multi-discipline and multi-location teams and provide professional, responsive support to internal and external stakeholders.
• Perform all work in accordance with Worley health, safety, quality, security and ethics requirements.