(Hybrid) Executive Assistant - Resilient Energy Technology %26 Infrastructure (RETI) Consortium

• Bachelor’s degree in business administration, communications, public administration, or a related field.
• A minimum of three (3) years of experience in the following:
  • Executive-level administrative support experience, including direct support of senior executives (C-suite, university leadership, or equivalent).
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
   

Knowledge, Skills, and Abilities

• Demonstrated experience managing complex executive calendars and coordinating multi-party meetings across multiple organizations and time zones.
• Demonstrated experience planning and executing professional events, conferences, and high-profile meetings.
• Polished, professional demeanor with the ability to serve as the front office face of a high-visibility organization.
• Outstanding written and verbal communication skills, with strong attention to grammar, tone, formatting, and detail.
• Exceptional organizational skills, including the ability to manage multiple competing priorities, anticipate needs, and operate independently in a fast-paced environment.
• Demonstrated discretion and sound judgment when handling confidential and sensitive information.
• Proficiency with executive productivity tools, including Microsoft Outlook, Microsoft Office (Word, Excel, PowerPoint), and video conferencing platforms (Zoom, Microsoft Teams, Webex).
   

Preferred Qualifications

• Experience supporting executives in a federally funded research initiative, regional innovation organization, nonprofit, or higher education environment.
• Experience supporting multiple senior executives simultaneously.
• Familiarity with West Virginia University systems and policies, including procurement, travel, and expense reporting workflows.
• Experience preparing executive briefing materials, talking points, and meeting prep packets.
• Experience coordinating engagements with federal agencies, congressional offices, or state government officials.
• Experience using project and task management platforms (e.g., Asana, Smartsheet, Monday, Microsoft Planner).