Executive Office- Admin Support Associate/Assistant Vice President

Introduction

Established in 1912, Bank of China is one of the largest banks in the world, with over $3 trillion in assets and a footprint that spans more than 60 countries and regions. Our long-term outlook, institutional weight and global breadth provide our clients with a stable and reliable financial partner, whether in Corporate or Personal Banking or our Trade Services, Commodities, Financial Institutions and Global Markets lines of business.

Overview

The Associate/AVP will be responsible for Fixed Asset management, Archive management, and day-to-day administrative duty assigned.

Responsibilities

Include but are not limited to:

Fixed Assets Management

• Oversee the Bank’s Fixed Assets management, in terms of budgeting, inputting, inventory and processing.
• Assist on Fixed Asset budget compilation, coordination and execution progress.
• Assist on Fixed Assets inventory management, in terms of inventory checking and reviewing, record keeping and verification.
• Oversee the Bank’s annual Fixed Assets inventory checking project, in terms of managing, coordinating and reporting.

Admin Duty

• Corporate vehicle management, including chauffeur service, vehicle inspection and maintenance, vehicle usage log, etc.
• Expat staff related service support.
• Assist on the Bank’s delegation reception and itinerary planning.
• Assist on the Bank’s major event hosting and coordination.
• Assist on the Bank’s meeting room scheduling and management.
• Assist on department attendence management.
• Other temporary tasks assigned by management.

Archive Management

• Assist on the Bank's Archive Management, in terms of archive consolidation, record keeping, receiving and storage.

   

• Manage and organize Central File Storage of the Bank.

• Assist on the Bank’s offsite document storage site, including request. processing and reviewing, comply with the Bank's record retention policy and destruction requirement.

Data Steward

• Serve as Record Coordinator of the department, managing data qualify and maintain record as requested.
• Maintain the department’s physical and electronic records to ensure accuracy, organization, and easy retrieval.
• Review and provide updates on data and records activities via monthly committee meetings.
• Manage and update the department’s Record Retention Schedule and ensure compliance with retention policies.

Compliance

• Understand regulatory compliance requirements.

Qualifications

• Bachelor’s Degree required.
• Minimum 3 years working experience required for Associate level; Minimum 4 years working experience required for AVP level.
• Admin Support working experience preferred.

• Bilingual ability (listening, speaking, reading and writing) in both English and Mandarin Chinese, is required.

• Valid U.S. Driver License required.

Pay Range

Actual salary is commensurate with candidate’s relevant years of experience, skillset, education and other qualifications.