Unit Secretary, Surgical Day Care

Overview

Hours: Per Diem, 6:30am - 3:00pm, Monday - Friday days, No holidays or weekends

Hourly Rate: $18.50 - $26.16

Disclaimer

Job Summary:

Surgical Day Care (SDC) is a very fast paced environment. Unit secretary in SDC will see around 50 patients per day. Some of the responsibilities include greeting patients, checking them in, putting charts together ahead of time, ensuring all necessary documentation is available. Ideal candidate must be proficient in Meditech, Athena, Microsoft Word and Excel; must be able to multitask and prioritize in a busy environment with competing priorities. Good interpersonal skills are a must.

Responsibilities

• Provides clerical support to clinical staff (e.g. maintains unit files, organizes patient care record, prepares admission and pre-op charts, etc).
• Under direction of nurse, makes all appropriate arrangements for outside services, transfers, and ambulance services in a timely manner.
• Appropriately prioritizes tasks adjusting to changing workload as necessary (e.g. seeks assistance as needed from appropriate resources, recognizes emergency situations, etc.).
• Maintains clean and safe work environment (identifies and/or removes safety hazards).
• Performs thorough, timely, and accurate transcription of physicians’ orders (including entering into Meditech OE module where utilized).
• Provides clerical support for the Manager and Team Leader to ensure all needed information is communicated to other parties and so that reports and projects are completed accurately and on time.
• Participates in the learning for colleagues and self (e.g. assist with orientation of new staff in-services, educational programs, etc.).
• Inputs all pertinent patient data for surgical scheduling such as patient records, labs, reports consent forms, etc… in collaboration with physician office.
• Prints, posts and updates schedules on a daily basis.
• Supports physicians and nursing staff in patient care coordination.
• Establishes and maintains a good working relationship with patients, physicians, physician's office staff, visitors and other members of the health care team through responsiveness, accuracy of information and professionalism.
• Coordinates the flow of patients entering and leaving the department to ensure smooth functioning of the department.
• Assumes day-to-day responsibility for booked surgical procedures in order to maintain a surgical schedule.
• Ensures surgical and PAT bookings reflect pertinent patient information such as patient information, type of surgery, assistants and special needs.
• Works collaboratively with the Team Leader / Charge Nurse to keep them informed of changes in the schedule and other pertinent information.
• Updates and correctly logs surgical cases on a daily basis.
• Enters patient charges in the computer on a daily basis.
• Creates copies and distributes reports and statistics as needed for daily and monthly projects and activities.
• Records, types and distributes staff meeting minutes on a monthly basis.

Statement of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Qualifications

• High school graduate or equivalent required
• One year college or business training preferred

• 1 yr experience in a medical setting

• Excellent communication skills
• Experience with medical terminology preferred
• Excellent word processing skills required, computer skills required