Sr. Government Project Accountant

Overview

Do you want to build an impactful career to change the world for the better?   

Geosyntec has an exciting opportunity for a Senior Government Project Accountant in our Kennesaw, GA office or one of our other U.S based offices. The opportunity to work a hybrid schedule may be available at the discretion of the company. This position is responsible for performing various specialized accounting functions of moderate complexity and ensuring that procedures and practices are being followed in accordance with company policy, government cost accounting principles, and contractual obligations. 

Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service. 

We invest in our people.  Each employee is unique, and your career at Geosyntec will be too.  We offer competitive pay and benefits, and well-being programs to support you and your family.  

To Learn More Visit: http://www.geosyntec.com/careers/. 

Essential Duties and Responsibilities

Contract Administration

• Perform contract administration responsibilities for government projects of high complexity;
• Advise Project Managers on financial aspects of contracts; factors to be negotiated with clients;
• Generate pre-billing reports and review for accuracy.  If needed, refer to contract for budget rates, markups, cost recovery limitations, expense report requirement, etc.  Coordinate the distribution of reports to Project Managers for their review and comment;
• Correlate, reference, and attach supporting documentation that must accompany draft invoices, such as expense receipts.  Provide draft invoices to Project Manager for final review and approval;
• Prepare invoice packages containing drafts and final invoices and revenue recognition for all assigned billable projects;
• Assess  project revenue and cost calculations, as necessary and accurately;
• Perform cost analysis reports for Project Managers, other managers, or Principals;
• Adjust annual overhead fluctuations as proposed by governmental or Cost Plus Fixed Fee projects;
• Distribute select project management reports to Project Managers.  Record into accounting database any necessary adjustments resulting from Project Manager review comments;
• Establish work breakdown structures, track actual hours and produce cost estimates, as well as estimate at completion;
• Communicate with Project Managers and Project Directors regarding contract documents, change orders, and other contract modifications, approvals and any additional services related to billing;
• Research unbilled issues to optimize the billing possibilities for the billing period;
• Assist Project Managers with weekly and monthly budget and effort analysis for client reporting purposes; and
• Perform related work as required.

Project/Financial Analysis

• Prepare proposal and project setups, client and subcontractor contracts follow up, employee expense reports preliminary review, and associated administration.
• Prepare subcontractor bid/quote requests for proposals and projects for action by and approval of the Project Manager.
• Maintain subcontractor files and track associated invoices to ensure prompt processing and payment. 
• Perform preliminary review of pre-bills and draft progress reports for invoicing, for final review by and approval of the Project Manager.
• Monitor and track budgets in consultation with the Project Manager and prepare change orders.
• Track purchases through purchase orders and subcontracts and verify against budget for compliance and accuracy; process for payment in accordance with company procedures.
• Compile and distribute project financial data, including percent completions and weekly/monthly financial reports. Identify variances in certain elements and bring to the attention of the Project Manager.
• Preparing Health and Safety plans for specific government projects. This may include additional reports required on behalf of the client
• Prepare detailed schedule and cost tracking to ensure timely senior review and submittal of deliverables to the client.
• Interact with and serve as liaison between other departments, branches, subcontractors, agencies, staff and clients with regards to project matters, as requested by the Project Manager.
• Collect, prepare and perform an initial analysis of the following data for review by the Project Manager:
  • Basic analysis of cost and schedule variances;
  • Progress data and review of performance trends;
  • Labor hours and labor cost requirements versus budget limitations;
  • Actual cost to funding limitations; and
  • Project earned value.
• Track all changes or potential changes to project scope, bringing any issues to the attention of the Project Manager.
• Serve as liaison with clients’ accounts payable department staff to ensure that proper procedures regarding invoicing have been followed to minimize a delay in prompt payment of invoices, and work with Project Manager to resolve problems.
• Participate in change control management, at the discretion of the Project Manager.
• Ensure compliance with DCAA regulations as well as Federal and State laws.
• Participate in client meetings when needed by Project Manager and or Project Director
• Provide assistance and guidance to Project Managers by interpreting contractual, FAR and unique procurement regulations pertaining to each client.
• Perform other related work as required.

Government Accounting Support

• Assist with Representations and Certifications (Reps and Certs) when needed.
• Track small business usage by a project as directed by Project Manager.
• Participate in the General Services Administration (GSA) audits and assist in tracking quarterly payments when assistance is required.
• Maintain Prime Contracts for Government clients if necessary.
• Perform related work as instructed by the Director of Federal Programs.

Accounting Management

• Manage Personnel to support branch accounting functions for both Government and Commercial clients:

Skills, Experience and Qualifications

• A Bachelors degree from an accredited college with a major in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)
• At least five years of Government Accounting experience coordinating and administering the invoicing process for a professional services firm, preferably in an engineering environment. (required)
• Knowledge of job costing, contract file administration and comprehension of project revenue recognition.
• Well versed in collecting and billing of governmental programs and have an understanding of the Federal Acquisition Regulations (FAR).
• Experience with SF1034/1035 forms as well as overhead price adjustments for cost type projects.
• Working knowledge of Microsoft Office and proficiency in Excel. (required)  
• Prior experience with BST accounting/project management system or similar system. (preferred)  

• Ability to read, analyze and interpret complex instructions, contracts and subcontract agreements, project documents, scopes of work, correspondence and memoranda. (required) 

• Ability to effectively write complex correspondence and memoranda. (required) 

• Ability to effectively present information in one-on-one and group situations to senior branch executives, Project Managers, and other internal clients. (required) 

• Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)

• Valid U.S. driver’s license and a satisfactory driving record for business travel. (required)

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