Property Specialist

Department Overview

The Property Specialist maintains and orders stock in a storeroom/warehouse operation, and purchases supplies and equipment with value up to an authorized limit. Responsible for the daily storeroom/warehouse operations and inventory control functions of the Hospital Property Administration.

Responsible for ordering supplies, inventory accuracy, and timely delivery of those stored items required for use by the Hospitals and Clinics Ensures that deliveries of microfiber/curtains have arrived and are consolidated when needed. Prepares supply orders for the EVS Department and all nursing units. Does minor repair or arranges repair on housekeeping and departmental equipment. Is responsible for signage program of EVS Department.

Function/Duties of Position

• Fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies. 
• Signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); assembles new furniture and equipment, and performs minor repairs on existing furniture and equipment. 

• Marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search.

• Responsible for the monthly inventory and purchase of supplies. Also responsible for the supply and equipment inventory, including routine maintenance, serviceability and the repairs of equipment.

• Responsible for the making of signs for the EVS Department.

• Responsible for the temporary storage and warehousing, supplies, and equipment for EVS.

• Responsible for creating and maintaining PAR levels in all stockrooms and EVS closets in Healthcare spaces. Responsible to maintain cleanliness of EVS stockrooms and supply areas in all buildings.

Required Qualifications

• Entry level experience performing stores (retail) and inventory work; AND 

• Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods (Amazon Purchasing).

• May require current Driver’s license and driving record that meets OHSU’s driving requirements. 

• Additional certifications may be required based on the specific department the position resides in, as indicated by the position description.

Preferred Qualifications

• 1 to 3 years of experience in the custodial field, pertaining to ordering supplies and maintaining equipment.
• Exposure to repair and maintenance of EVS equipment and warehouse/storeroom equipment.
• Exposure to a computer. Must be able to communicate in English fluently. 
• Knowledge in the repair and maintenance of EVS equipment.
• Must know storeroom/warehouse procedures.
• Must have computer skills. Must be able to communicate in English fluently. 

Additional Details

Busy environment with a lot of interruptions, multiple demands and people interactions. Must demonstrate regular attendance by coming to work on scheduled working days. Must be able to work independently and get along with all staff, visitors and patients.

Why apply to OHSU?