PM System Specialist

Key Responsibilities

• Maintain equipment, asset, and preventive maintenance records within the CMMS.
• Enter, update, and verify maintenance-related data to ensure accuracy and completeness.
• Assist in creating and updating PM procedures, work instructions, and standard job plans.
• Maintain equipment lists, asset hierarchies, PM schedules, and work order information.
• Review completed work orders for completeness and accuracy before closure.
• Update maintenance records, labor entries, parts usage, and related documentation.
• Assist with collecting and organizing maintenance data from technicians and supervisors.
• Generate standard reports and spreadsheets to support maintenance planning activities.
• Support data migration and cleanup activities during CMMS updates or system improvements.
• Maintain electronic and hard-copy maintenance documentation as required.
• Assist with user support by answering basic CMMS questions and escalating issues when necessary.
• Follow company procedures related to quality, safety, and documentation requirements.
• Support special projects, updating procedures using Teamcenter and other administrative duties as assigned.

Skills, Knowledge and Experience

• High School Diploma or GED required.
• Associate degree in Business, Industrial Technology, Information Systems, or a related field preferred.

• 1-3 years of administrative, maintenance support, data entry, or CMMS-related experience preferred.
• Experience using Microsoft Office applications, particularly Excel.
• Experience working in a manufacturing, facilities, maintenance, or industrial environment preferred.
• Experience with CMMS software such as Maximo, Maintenance Connection, eMaint, or similar systems is preferred but not required.

• Strong attention to detail and accuracy.
• Proficient computer and data entry skills.
• Working knowledge of Microsoft Excel, Word, and Outlook.
• Ability to organize and manage large amounts of data and documentation.
• Good verbal and written communication skills.
• Ability to follow established procedures and work independently.
• Ability to work effectively with maintenance, engineering, and operations personnel.
• Basic understanding of preventive maintenance concepts preferred.
• Ability to learn new software applications and business systems.

Reports To