Inventory Specialist

Duties and Responsibilities

• Record and enter inventory received from production into METRC or the applicable state-mandated inventory tracking system, as well as internal tracking systems. 
• Maintain accurate inventory records, including product quantities, movements, transfers, and finished packaged units. 
• Ensure all inventory is clearly and accurately labeled in accordance with company standards and regulatory requirements. 
• Conduct daily physical inventory audits and reconcile discrepancies between physical counts and system records. 
• Document the transfer of inventory from production and packaging into finished, packaged, and sellable units. 
• Follow company procedures and applicable state and local regulations for inventory handling, tracking, storage, and documentation. 
• Promptly report inventory discrepancies, missing product, or concerns regarding product quantity, quality, or compliance to the appropriate supervisor. 

• Coordinate inventory movement before and after packaging, testing, and other production processes. 
• Collaborate with the Inventory Supervisor or Manager to review inventory levels and support packaging plans. 
• Receive, stage, organize, and coordinate the movement of raw materials and products throughout the facility. 
• Monitor inventory availability and communicate potential shortages, excess inventory, or other concerns that may affect production or fulfillment. 
• Report product or production equipment that appears damaged, spoiled, broken, unusable, or otherwise unsuitable to the appropriate supervisor. 

• Assist with sales transactions and order fulfillment to ensure accurate and timely product distribution. 
• Prepare orders, verify product quantities, and complete required manifests and transfer documentation. 
• Coordinate product intake and outtake with Sales Representatives and serve as a point of contact for inventory-related questions. 
• Ensure product transfers and inventory adjustments are accurately documented in required tracking systems. 
• Communicate order status, inventory availability, and fulfillment concerns to Sales Representatives and relevant internal teams. 
• Support the timely and accurate movement of finished products from inventory to sales fulfillment. 

• Maintain a clean, organized, and secure inventory vault and designated storage areas. 
• Store and stage products and materials appropriately to support inventory accuracy, product integrity, and efficient workflow. 
• Follow established safety procedures and maintain a safe working environment. 
• Identify and communicate inventory organization, storage, or process concerns to the appropriate supervisor. 

• Maintain accurate and timely inventory records, logs, and required documentation. 
• Communicate inventory updates, discrepancies, and operational concerns clearly to supervisors, Sales Representatives, and other internal teams. 
• Respond professionally to questions, feedback, and requests from employees across departments. 
• Collaborate with Production, Packaging, Sales, Distribution, and Inventory leadership to support accurate inventory management and efficient operations. 
• Work at and travel between multiple company facilities as required by scheduled shifts, job responsibilities, and business needs. 
• Perform additional duties and responsibilities as assigned based on business needs. 

Qualifications

• At least 1 year of directly related experience and/or training in an inventory, analyst or logistics role or environment, preferably in the food or beverage industry; or equivalent combination of education and experience. 
• Experience in a Lead, Keyholder, Supervisor or similar related role preferred. 
• Must have proven experience working with a high sense of urgency and attention to detail; in a team environment or independently. 

• Strong communication skills with the ability to effectively lead peers and communicate across teams.  
• Ability to work with a strong sense of urgency while maintaining accuracy in a fast-paced manufacturing environment. 
• Ability to read, write, and communicate effectively in English. 
• Basic math skills, including addition, subtraction, multiplication, and division. 
• Ability to handle confidential and sensitive information with professionalism and discretion. 
• Proficiency with basic computer applications, including Microsoft Office, Google Workspace, and work management systems such as Slack, Jira, or similar platforms; data analysis, Google Apps, and Salesforce CRM are a plus 
• Ability to travel between Company buildings or work sites, as needed. 

• Must be at least 21 years of age, as required by applicable state regulations. 
• Must successfully complete a pre-employment background check, where permitted by law. 
• Must obtain and maintain all licenses, permits, certifications, or registrations required by applicable federal, state, provincial, or local laws and regulations. 
• ServSafe Certification or Food Handler's Card is preferred, where applicable. 

• Compliance with all company safety and driving policies is required at all times. 
• Hours are likely to vary based on the needs of the business; must be willing to work a flexible schedule. 

Benefits

Reports To